Meeting Type: BCC Regular Meeting
Meeting Date: 12/1/2020
Item Status: New
From: Wanda Gautney, Purchasing Director/Felisha Anderson, Archives Director/Junius Long, Building Facilities Coordinator/Madison Steele, Parks Manager
Submitted by: Loren Lucas, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG21-02 - Construction of One (1) New 40 ft. x 60 ft. Pole Barn to be Located at the Bicentennial Park in Stockton, Alabama for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Reject the bid received and authorize the Purchasing Director to re-bid for the construction of one (1) new 40 ft. x 60 ft. pole barn to be located at the Bicentennial Park in Stockton, Alabama because the bid amount exceeded the amount budgeted for this project; and
2) Further, authorize the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
End
BACKGROUND INFORMATION
Previous Commission action/date:
10/20/20 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the construction of one (1) new 40 ft. x 60 ft. Pole Barn to be located at the Bicentennial Park in Stockton, Alabama for the Baldwin County Commission; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid was advertised.
Background: Bids were opened in the Purchasing Conference Room on November 10, 2020 at 1:30 p.m. One (1) bid was received in the amount of $153,077.57.
The Commission approved in the Fiscal Year 2020 Budget $75,000.00 for the construction of one (1) new 40 ft. x 60 ft. pole barn to be located at the Bicentennial Park in Stockton, Alabama. Staff recommendation is to reject the bid received because the bid amount exceeded the amount budgeted for this project and re-bid the project in order to obtain more competitive pricing.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 12/01/2020
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to bidder; mail bids
Additional instructions/notes: N/A