Meeting Type: BCC Regular Meeting
Meeting Date: 12/1/2020
Item Status: New
From: Wayne Dyess, County Administrator; Anu Gary, Administrative Services Manager
Submitted by: Anu Gary, Administrative Services Manager
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ITEM TITLE
Title
Professional Services Contract with QuickCaption, Inc. - Closed Captioning Services for Baldwin County Commission Meetings
Body
STAFF RECOMMENDATION
Recommendation
Approve the Agreement for Professional Services between QuickCaption, Inc. and the Baldwin County Commission for closed captioning services. This Contract shall be effective and commence on December 6, 2020, and the same shall terminate upon the expiration of thirty-six (36) months, on December 5, 2023, or upon written notification thereof received by either party. This contract cancels, supersedes and replaces any and all other agreements previously approved between QuickCaption, Inc. and the Baldwin County Commission.
End
BACKGROUND INFORMATION
Previous Commission action/date: 11/21/2017 - Last approval by BCC.
Background: Staff is proposing that the Commission renew the agreement with QuickCaption, Inc. for a thirty-six (36) month period. The hourly rate for closed captioning services will increase from $86.00 to $100 per hour, and will be billed at 30-minute increments after the initial one and a half (1.5) hours of service.
The Americans with Disabilities Act (ADA) requires that a public entity shall take the appropriate steps to ensure that communications with certain members of the public with disabilities be as effective as that with other members of the general public. A public entity shall furnish auxiliary aids and services affording individuals with a disability an opportunity to participate. The Baldwin County Commission provides closed captioning for each of its regular meetings and at time additional meetings and productions.
The Baldwin County Commission requires all cable television operators, in its county government's jurisdictional limits, to dedicate one channel on their basic cable service tier, to rebroadcast Baldwin County Commission meetings and various other county public forums to the public seven days a week, twenty-four hours a day.
The Baldwin County Governmental & Educational Access Channel provides rebroadcasts the Baldwin County Commission regular meetings as well as other filmed public forums and miscellaneous other filming and productions that provide county related information to the public.
FINANCIAL IMPACT
Total cost of recommendation: $100.00 per hour.
Budget line item(s) to be used: 51125.5150.01 - Contract Services
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Routine contract previously approved by the County Attorneys.
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration
Action required (list contact persons/addresses if documents are to be mailed or emailed): Correspondence with two (2) original contracts to:
Antha Ward
QuickCaption, Inc.
4927 Arlington Avenue
Riverside, CA 92504
award@quickcaption.com <mailto:award@quickcaption.com>
Include Exhibits A - Scope of Work and B - Proof of Insurance, to the Agreement.
Additional instructions/notes: N/A