Meeting Type: BCC Regular Meeting
Meeting Date: 12/1/2020
Item Status: New
From: Wanda Gautney, Purchasing Director/Junius Long, Building Facilities Coordinator
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Competitive Bid #WG20-31 - Purchase and Installation of Two (2) New 40 ft. x 50 ft. Metal Buildings in Little River, Alabama and Loxley, Alabama for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Approve Change Order #1 in the amount of $4,990.00 with J. Smith Contractors, LLC, for the Purchase and Installation of 40 ft. x 50 ft. Metal Building located at Little River, Alabama and authorize the Chairman to execute Change Order.
End
BACKGROUND INFORMATION
Previous Commission action/date:
2/04/2020 meeting: Approved the final design of the Baldwin County S.A.I.L. Center located in Little River and authorized the Purchasing Director and Architect to bid the project.
4/21/2020 meeting: 1) Rejected all bids received for the construction of a new Baldwin County S.A.I.L. Center located in Little River because the bid prices exceeded the amount budgeted for this project; and 2) Authorized the Purchasing Director and Building Facilities Coordinator to get a price on the purchase of a modular building for the Little River S.A.I.L. Center and bring back a recommendation to the Commission for approval.
5/19/2020 meeting: 1) Approved the specifications and authorize the Purchasing Director to place a competitive bid for the Purchase and Installation of Two (2) New 40 ft. x 50 ft. Metal Buildings to be located in Little River, Alabama and Loxley, Alabama for the Baldwin County Commission; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
7/02/2020 meeting: Award the bid for the Purchase and Installation of two (2) new 40 ft. x 50 ft. Metal Buildings in Little River, Alabama and Loxley, Alabama to the lowest responsible bidder, who met all the specifications, J. Smith Contractors, LLC, as follows and authorize the Chairman to execute the Contract.
Bid Amount: $83,463.45, Location: Little River, Alabama, Completion Time: 14 weeks;
Bid Amount: $83,463.45, Location: Loxley, Alabama, Completion Time: 14 weeks
Background: The Building Facilities Coordinator, Junius Long, is submitting for Commission approval, Change Order No. 1 in the amount of $4,990.00 for additional dirt needed for the site work for the Little River S.A.I.L. building. Additional dirt was needed to level the site for the slab due to the sloping of the property. The original construction cost including materials was $83,463.45. Including Change Order No. 1, the new construction cost will be $88,453.45.
FINANCIAL IMPACT
Total cost of recommendation: $4,990.00
Budget line item(s) to be used: Little River SAIL Center- 51990.5500.001
If this is not a budgeted expenditure, does the recommendation create a need for funding? The Little River SAIL Center was budgeted $150,000 in FY19. Currently, the actual expenses are $147,075.49. Additionally, there are open commitments totaling $21,843.17. Project costs over the FY19 budget have been covered by the remaining budget funds within 51990. Budget staff will monitor the cost center, and if a budget adjustment is necessary, one will be brought forward to the Commission for approval.
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 12/01/2020
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Contractor
Additional instructions/notes: N/A