Meeting Type: BCC Regular Meeting
Meeting Date: 1/19/2021
Item Status: New
From: Zachary Hood, EMA Director
Submitted by: Danon Smith, EMA Planning & Grants Division Manager
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ITEM TITLE
Title
Fiscal Year 2020 Homeland Security Grant Agreement: Magnolia Springs Volunteer Fire Department $49,937 for Communications Equipment
Body
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve and execute the Cooperative Agreement State Homeland Security Grant Program between the Alabama Law Enforcement Agency (ALEA) and Baldwin County Commission (Baldwin County Emergency Management Agency) as the pass-through entity for the purchase of mobile radios for the Magnolia Springs Volunteer Fire Department, per their budget detail worksheet submitted with their grant application. The terms of the agreement shall commence on November 1, 2020, and end on October 21, 2021; and
2) Approve and execute the Sub-Recipient Funding Agreement between the Baldwin County Commission and the Magnolia Springs Volunteer Fire Department.
3) Authorize the Chairman to execute any other documents related to the Cooperative Agreement and the Sub-Recipient Funding Agreement.
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: Baldwin County EMA works with interested homeland security funding-eligible agencies and departments (police, fire, and local governments) to make application to the annual state homeland security grant program, managed at the state level by ALEA. The EMA Planning & Grants Division works with Baldwin County’s applicants to provide guidance and information, review and compile applications from Baldwin County and submit them to ALEA for consideration. Upon award, EMA Planning & Grants Division is responsible for follow-up, implementation, and grant management. This is a competitive grant program designed to increase capabilities for homeland security and resilience at the local level.
FINANCIAL IMPACT
Total cost of recommendation: $49,937.00, to be offset by grant revenue
Budget line item(s) to be used: 70000 series, to be determined
If this is not a budgeted expenditure, does the recommendation create a need for funding? No.
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: County Attorneys B. Hicks, L. Coker, and L. Collinsworth
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? No
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: County Administration Staff and EMA Staff
Action required (list contact persons/addresses if documents are to be mailed or emailed):
Administration:
1) Obtain Chairman’s signature on one (1) original cooperative agreement.
a. Retain one (1) original agreement and send one (1) copy of correspondence and executed agreement via email to Tiffany Bailey at Tiffany.Bailey@alea.gov and Danon Smith at danon.smith@baldwincountyal.gov .
2) Obtain Chairman’s signature on one (1) original sub-recipient agreement.
a. Retain one (1) original agreement and send one (1) copy of correspondence and executed agreement via email to Tiffany Bailey at Tiffany.Bailey@alea.gov and Danon Smith at danon.smith@baldwincountyal.gov .EMA Planning & Grants Division will be responsible for implementation of grant activities.
EMA Staff: Grant Implementation and Management
Additional instructions/notes: N/A