Meeting Type: BCC Regular Meeting
Meeting Date: 2/2/2021
Item Status: New
From: Wanda Gautney, Purchasing Director/Joey Nunnally, County Engineer/Frank Lundy, Maintenance Engineer/James Martin, Highway Department Equipment Manager
Submitted by: Loren Lucas, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG21-10 - Provision of Motorgrader Blades for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Award the bid for the Provision of Motorgrader Blades to the lowest responsible bidder, who met all the specifications, Thompson Tractor Company, Inc., as per the attached Award Listing.
End
BACKGROUND INFORMATION
Previous Commission action/date:
12/15/2020 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Provision of Motorgrader Blades; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid was advertised.
Background: Bids were opened in the Purchasing Conference Room on January 8, 2021, at 1:30 p.m. Five (5) bids were received. The lowest bidder, Winter Equipment Co., Inc., had an exception to holding their price firm for twelve (12) month period as required by the bid specifications. The next lowest bid was received from Thompson Tractor Co., Inc., who met all the specifications. Staff recommends the Commission award the bid to the lowest responsible bidder, Thompson Tractor Company, Inc., as per the attached Award Listing. Bid Tabulation is attached for review.
FINANCIAL IMPACT
Total cost of recommendation: Estimated $5,000.00 per year
Budget line item(s) to be used: Various Highway Budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 02/02/2021
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to bidders.
Additional instructions/notes: N/A