Meeting Type: BCC Regular Meeting
Meeting Date: 2/2/2021
Item Status: New
From: Wanda Gautney, Purchasing Director
Submitted by: Loren Lucas, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG21-11 - Provision of Rental Equipment for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Award the bid for the Provision of Rental Equipment to the lowest bidder for each category of headings as per the attached Award Listing to Thompson Tractor Co., Inc., Baldwin Rentals, Inc. dba Robertsdale Rent All, Pittman Tractor Company, Inc., Kingline Equipment, Inc., Hydra Service, Inc., Coblentz Equipment & Parts Co., Inc., Coastal Machinery Company, Inc., and Big Truck Rental, LLC.
End
BACKGROUND INFORMATION
Previous Commission action/date:
12/15/2020 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Provision of Rental Equipment; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid was advertised.
Background: Bids were opened in the Purchasing Conference Room on January 12, 2021, at 10:30 a.m. Eight (8) bids were received. The bids were tabulated in six (6) categories: Picked-up Daily, Weekly and Monthly, and Delivered Daily, Weekly and Monthly. Staff recommends the Commission award the bid for the Provision of Rental Equipment to the lowest responsible bidder for each category of headings as per the attached Award Listing. Bid Tabulation is attached for review.
FINANCIAL IMPACT
Total cost of recommendation: Variable
Budget line item(s) to be used: Various Department Budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 02/02/2021
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to bidders
Additional instructions/notes: N/A