Meeting Type: BCC Regular Meeting
Meeting Date: 2/2/2021
Item Status: New
From: Wanda Gautney, Purchasing Director/Matthew Brown, BRATS Director
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Competitive Bid #WG21-08A - Provision of Charter Transportation Services for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Award the bid for the Provision of Charter Transportation Services to Covenant Elite Charters & Tours, LLC, as per the attached Award Listing and authorize the Chairman to execute the Contract. (Contract effective immediately upon the same date as its full execution for twelve (12) months.)
End
BACKGROUND INFORMATION
Previous Commission action/date:
11/17/2020 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Provision of Charter Transportation Services for the Baldwin County Commission; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
01/05/2021 meeting: 1) Authorized the Purchasing Director to re-bid the Provision of Charter Transportation Services and authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
Background: Bids were opened in the Purchasing Conference Room on January 21, 2021 at 1:30 p.m. Only one (1) bid was received. Staff recommends the Commission award the bid to as per the attached award listing and authorize the Chairman to execute the Contract for the Provision of Charter Transportation Services.
FINANCIAL IMPACT
Total cost of recommendation: variable
Budget line item(s) to be used: 51935- Brats
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Contract
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 02/02/2021
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A