Meeting Type: BCC Regular Meeting
Meeting Date: 2/2/2021
Item Status: New
From: Wanda Gautney, Purchasing Director/Deidra Hanak, Personnel Director
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Request for Proposals (RFP) for Health Insurance Brokers/Consultants Services for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Award the Request for Proposals (RFP) for Health Insurance Brokers/Consultants Services to Cobbs, Allen & Hall, Inc., with their commission to come from Life, Voluntary Life-, Short- and Long-Term Disability, Vision and Stop Loss insurance and authorize the Chairman to execute the Contract. (Contract effective February 2, 2021 through February 2, 2024).
End
BACKGROUND INFORMATION
Previous Commission action/date:
11/03/2020 meeting: Approved the attached Request for Proposals (RFP) for Health Insurance Brokers/Consultants Services and authorized the Purchasing Director to advertise the RFP.
Background: During the November 3, 2020 meeting the Commission approved the Request for Proposals (RFP) for the Health Insurance Brokers/Consultants Services.
Five (5) firms submitted a proposal and after review by Deidra Hanak, Loren Lucas and Wanda Gautney, two (2) firms were invited to give a presentation, Cobbs, Allen & Hall, Inc., and Wills Towers Watson. One (1) proposal was received on December 16, 2020, after the required deadline of December 11, 2020, and will be returned unopened to the vendor.
The evaluation committee consisted of Commissioner Jeb Ball, Ron Cink, Deidra Hanak, Bo Bonner, Wanda Gautney and Loren Lucas. After viewing the two presentations by the firms, the evaluation committee feels that Cobbs, Allen & Hall, Inc., meets the County’s needs for the services. Cobbs, Allen & Hall, Inc., price breakdown is shown on “Exhibit 2’ of the attached Contract. Their commission will come from Life, Voluntary Life-, Short- and Long-Term Disability, Vision and Stop Loss insurance.
The contract terms are for three (3) years.
FINANCIAL IMPACT
Total cost of recommendation: Variable
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: County Attorney, Brad Hicks
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 02/02/2021
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendors
Additional instructions/notes: N/A