Meeting Type: BCC Regular Meeting
Meeting Date: 2/2/2021
Item Status: New
From: Jenni Guerry, Deputy Director EMA
Submitted by: Jenni Guerry, Deputy Director EMA
______________________________________________________________________
ITEM TITLE
Title
Baldwin Together Mid-Year Report and Allocation of Funds to Community Action Agency of South Alabama
Body
STAFF RECOMMENDATION
Recommendation
Based on the satisfactory completion of a mid-year report by Baldwin Together, and as authorized by the Agreement approved by the Baldwin County Commission on July 21, 2020, take the following actions:
1) Authorize the allocation of $25,000.00 to Community Action Agency of South Alabama, who serves as both the fiscal agent of Baldwin Together, and as the employer of the Case Manager(s), for COVID-19 Case Management.
2) Make the Mid-Year Report presented on Baldwin Together a part of the record.
End
BACKGROUND INFORMATION
Previous Commission action/date:
Dana Jepsen, Baldwin Together Chairperson, will be at the February 1, 2021 Work Session to present the Mid-Year Report.
The previous action was taken on 07/21/2020 regarding the recommendations of the Baldwin Moving Forward Working Group Recommendations for COVID-19 Pandemic Long-term Recovery (Baldwin Together):
1) Approved the execution of an Agreement to authorize the allocation of $50,000.00 to be used for COVID-19 Case Management salaries to be paid to Community Action Agency of South Alabama, who shall serve as both the fiscal sponsor Baldwin Together, and as the employer of the Case Manager (with appropriation of $25,000.00 to be made now upon approval, and the remaining $25,000.00 be paid upon the satisfactory completion of a mid-term program viability review by February 1, *2020). *Staff note: Correct date should be 2021. The Agreement will be effective August 1, 2020, and terminate on July 30, 2021; and
2) Approved the execution of a Fiscal Sponsor Partnership and Appropriations Agreement for a Case Manager for one (1) year. (This agreement will be contingent upon a review of the program after five (5) months to determine the viability by assessing identified needs along with case load. If the project is determined to be viable beyond one year, it will be reviewed every six (6) months going forward.) The effective date of the Agreement will be August 1, 2020, to be reviewed during the month of January 2021, for viability and will terminate on July 30, 2021.
Background: During the April 28, 2020, Baldwin County Commission Emergency Special Meeting, the Commission authorized the establishment of Baldwin Moving Forward: Baldwin County-wide Recovery Working Group, to be tasked with creating a plan for a one-stop information and resource model related to the Coronavirus (COVID-19) pandemic and the economic impact on Baldwin County citizens.
This plan, Baldwin Moving Forward, was presented during the June 16, 2020, Work Session. The Commission has provided input and feedback and asked Baldwin Moving Forward/Baldwin County Voluntary Organizations Active in Disaster (VOAD) to return with a revised budget and more clearly defined needs assessment demonstrated by data from Baldwin County communities and social service organizations.
The in-kind contributions from stakeholders are valued at $37,475.00. Baldwin Moving Forward/Baldwin County VOAD has requested an additional $7,500.00 from stakeholders who have not participated in kind, and Community Action Agency has made a verbal offer to help meet the remainder of our project budget.
Oversight of the programmatic elements of case management and performance of the case manager to be provided by a three to five-person review committee of Baldwin Moving Forward Working Group members.
Community Action will report funds spent back to the County Commission for documentation and potential reimbursement opportunities. Employees will be hired by Community Action Agency to serve as Case Managers for Baldwin Together.
FINANCIAL IMPACT
Total cost of recommendation: $25,000.00
Budget line item(s) to be used: 51990-Miscellaneous Appropriations
If this is not a budgeted expenditure, does the recommendation create a need for funding? Yes
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by:
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Finance, Baldwin EMA
Action required (list contact persons/addresses if documents are to be mailed or emailed): Finance to send payment to Community Action Agency of South Alabama
Additional instructions/notes: N/A