Meeting Type: BCC Regular Meeting
Meeting Date: 2/17/2021
Item Status: New
From: Wanda Gautney, Purchasing Director/Joey Nunnally, County Engineer/Frank Lundy, Maintenance Engineer
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG21-12 - Provision of Roadway Pipe for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Award the bid for the Provision of Roadway Pipe to the lowest responsible bidders, Fortline Water Works, and Foley Products Co., as per the attached Award Listings for each category and reject the bid received from Gulf Atlantic Culvert Co., who did not meet the required specifications for the section on Corrugated Round & Arch Bituminous Coated (Metal) Pipe; and
2) Authorize the Purchasing Director to re-bid the section on the Pipe-Corrugated Round & Arch Bituminous Coated (Metal) and authorize the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
End
BACKGROUND INFORMATION
Previous Commission action/date:
12/15/20 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the provision of roadway pipe; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
Background: Bids were opened in the Purchasing Conference Room on January 14, 2021, at 1:30 P.M. Four (4) bids were received. Award recommendations were to the lowest responsible bidders on each category. Only one (1) bid was received on the section for Corrugated Round & Arch Bituminous Coated (Metal) pipe, which was from Gulf Atlantic Culvert, Co. Gulf Atlantic Culvert Co (Metal) is an out-of-state vendor not registered with the Alabama Secretary of State as a foreign corporation to do business in Alabama. Recommend the Commission award the bid as per the attached Award Listings for each category of headings for the Provision of Roadway Pipe and reject the bid received from Gulf Atlantic Culvert and authorize the Purchasing Director to re-bid the section for Corrugated Round & Arch Bituminous Coated (Metal) pipe. Bid Tabulations and Award Listings attached.
FINANCIAL IMPACT
Total cost of recommendation: Variable
Budget line item(s) to be used: Various Highway Budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 2/17/2021
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendors
Additional instructions/notes: N/A