Meeting Type: BCC Regular Meeting
Meeting Date: 2/17/2021
Item Status: New
From: Wanda Gautney, Purchasing Director/Joey Nunnally, County Engineer/Seth Peterson, Construction Manager
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Baldwin County Resurfacing Projects 2021: Group 3/BCR-2021-3 and Group #3RA/BCR-2021-3RA
Body
STAFF RECOMMENDATION
Recommendation
Due to the identification of a mathematical error listed in the Bid Award for Resurfacing Projects 2021: Group 3/BCR-2021-3 and Group #3RA-BCR-2021-3RA, take the following actions:
1) RESCIND the action taken by the Baldwin County Commission, during its February 2, 2021, regular meeting related to Agenda Item BE9 which awarded Group 3/BCR-2021-3 and Group #3RA/BCR- 2021-3RA to John G. Walton Construction Co., Inc.; in the bid amount of $2,182,521.58 for Alternative 1 (all labor and materials); Construction Time: 30 working days for each group; and
2 AWARD the bid for Baldwin County Resurfacing Projects 2021: Group 3/BCR-2021-3 and Group #3RA/BCR-2021-3RA to the lowest bidder, John G. Walton Construction Co., Inc., in the bid amount of $2,183,107.70 for Alternative 1 (all labor and materials); Construction Time: 30 working days for each group; and authorize the Chairman to execute the Contract.
End
BACKGROUND INFORMATION
Previous Commission action/date:
12/01/2020 meeting: 1) Authorized the Purchasing Director to place a competitive bid for Fiscal Year 2021 Resurfacing Projects (Group 3 and Group 3RA) as the design plans are completed; and 2) Authorized the Chairman to execute any project related documents.
2/02/2021 meeting: Awarded the bid for Baldwin County Resurfacing Projects 2021: Group 3/BCR-2021-3 and Group #3RA- BCR-2021-3RA to the lowest bidder, John G. Walton Construction Co., Inc., in the bid amount of $2,182,521.58 for Alternative 1 (all labor and materials); Construction Time: 30 working days for each group; and authorized the Chairman to execute the Contract.
Background: Following the bid award for Baldwin County Resurfacing Projects 2021: Group 3/BCR-2021-3 and Group #3RA/BCR-2021-3RA, a mathematical error was discovered on the bid tabulation and award listing. It was determined that the bid tabulation compiled for this project included an error on the low bidder’s total bid amount. It was determined that $586.12 was omitted when Highway was calculating the total bid for John G. Walton. After correction of the error the total bid amount for John G. Walton is $2,183,107.70. The County Engineer, Joey Nunnally has submitted a corrected award recommendation letter, Bid Tabulation and Contracts that reflect the corrected bid amount.
FINANCIAL IMPACT
Total cost of recommendation: $2,183,107.70
Budget line item(s) to be used: various project budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? NA; Group 3 and 3RA represent an approved FY21 budget of $2,435,350
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Construction Contracts
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? Yes
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 02/17/2021
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Contractor
Additional instructions/notes: N/A