Baldwin County, Alabama
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File #: 21-0646    Version: 1
Agenda section: Action Items Status: Passed
File created: 3/5/2021 Meeting type: Baldwin County Commission Regular
On agenda: 4/6/2021 Final action: 4/6/2021
Agenda item title: Sale of Surplus Equipment on by the Communications and Information Systems (CIS) Department
Attachments: 1. CIS Assets for Sale, 2. GovDeals Online Auction Memo of Understanding, 3. Picture, Asset #0007834, UPS Symmetra LX, 4. Picture, Asset #0008776, CISCO MX700 Telepresence Equipment

Meeting Type:   BCC Regular Meeting

Meeting Date:  4/6/2021

Item Status:   New

From: Brian Peacock, CIS Director

Submitted by:  Susan Kilby-Aaron, Business Manager





Sale of Surplus Equipment on by the Communications and Information Systems (CIS) Department





Authorize the sale of the following equipment from Communications and Information Systems (CIS) Department by Online Auction on 


1)  One (1) 16kVA Uninterrupted Power Supply (UPS), Symmetra LX, Serial #QD0738280564


2)  One (1) Cisco MX700 NPP Dual 55, Telepresence Equipment, Serial #FTT193601F0





Previous Commission action/date:  10/19/2018                                                                                                                              


Background:  On October 19, 2018, the Commission approved an Online Auction Memo of Understanding (MOU) between GovDeals, Inc. and the Baldwin County Commission.  This MOU shall commence on the date it is signed by the second party and will continue for a period of twelve months unless otherwise terminated upon sixty days written notice by either party. This MOU shall automatically extend for additional one-year periods, unless either party notifies the other in writing of its intent not to renew at least sixty days prior to the anniversary date.


Currently, the CIS Department has two (2) assets to be auctioned on  These assets are no longer in use and are surplus items and should be sold by online auction as defined by Baldwin County Commission, Policy 8.8.





Total cost of recommendation:  Incoming Revenue


Budget line item(s) to be used:  Revenue - proceeds from sale of assets in General Fund 


If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A





Is legal review necessary for this staff recommendation and related documents? 



Reviewed/approved by:  N/A


Additional comments:  N/A





Is advertising required for this recommendation?  N/A


If the proof of publication affidavit is not attached, list the reason: N/A





For time-sensitive follow up, select deadline date for follow up:  N/A


Individual(s) responsible for follow up:  Makayla Shiver, Finance/Accounting and Susan Kilby-Aaron, CIS Department


Action required (list contact persons/addresses if documents are to be mailed or emailed): Makayla Shiver will coordinate the auctioning of these assets through  Susan Kilby-Aaron will provide documentation as required and handle follow up activity for equipment auction.


Additional instructions/notes:  N/A