Baldwin County, Alabama
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File #: 21-0657    Version: 1
Agenda section: Action Items Status: Passed
File created: 3/5/2021 Meeting type: Baldwin County Commission Regular
On agenda: 4/6/2021 Final action: 4/6/2021
Agenda item title: Competitive Bid #WG21-13A - Provision of CRS-2 Emulsified Asphalt Material for the Baldwin County Commission
Attachments: 1. WG21-13A Award Listing, 2. WG21-13A Bid Tabulation

Meeting Type:   BCC Regular Meeting

Meeting Date:  4/6/2021

Item Status:   New

From: Wanda Gautney, Purchasing Director/Joey Nunnally, County Engineer/Tyler Mitchell, Construction Manager

Submitted by:  Loren Lucas, Assistant Purchasing Director

______________________________________________________________________

 

ITEM TITLE

Title

Competitive Bid #WG21-13A - Provision of CRS-2 Emulsified Asphalt Material for the Baldwin County Commission

Body

 

STAFF RECOMMENDATION

Recommendation

Award the bid for the Provision of CRS-2 Emulsified Asphalt Material to Ergon Asphalt & Emulsions, Inc. (Prime) and Hunt Refining Company, Inc. (Secondary) as per the attached Award Listing.

End

 

BACKGROUND INFORMATION

 

Previous Commission action/date: 

02/17/2021 meeting: 1)  Authorized the Purchasing Director to re-bid for the Provision of CRS-2 Emulsified Asphalt Material; and 2)  Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid was advertised.

 

01/05/2021 meeting: 1)  Approved the specifications and authorized the Purchasing Director to place a competitive bid for the provision of CRS-2 Emulsified Asphalt Material; and 2)  Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid was advertised.

 

Background:  Bids were opened in the Purchasing Conference room on March 5, 2021 at 2:30 p.m.  Three (3) bids were received.  Staff recommends the Commission award the bid to the lowest bidder, Ergon Asphalt & Emulsions, Inc. as the prime, and to the next lowest bidder, Hunt Refining Company, Inc. as the secondary, as per the attached award listing.  As per the bid specifications, both a prime and secondary vendor will be awarded so that in the event the primary vendor cannot fill an order, the purchase can be made from the secondary vendor.  Bid tabulation is attached for review.

 

FINANCIAL IMPACT

 

Total cost of recommendation:  Variable

 

Budget line item(s) to be used:  Various Highway Budgets

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

N/A

 

Reviewed/approved by:  N/A

 

Additional comments:  N/A

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  N/A

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  03/16/2021

 

Individual(s) responsible for follow up:  Wanda Gautney, Purchasing Director

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  Letter to bidders

 

Additional instructions/notes:  N/A