Baldwin County, Alabama
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File #: 21-0688    Version: 1
Agenda section: Action Items Status: Passed
File created: 3/16/2021 Meeting type: Baldwin County Commission Regular
On agenda: 4/6/2021 Final action: 4/6/2021
Agenda item title: Construction of the Baldwin County Highway Maintenance Facility (Area 100) Located in Bay Minette, Alabama for the Baldwin County Commission
Attachments: 1. Letter of Award Recommendation, 2. Certified Bid Tab_BCC Area100, 3. BCC Area 100_Construction Contract_03-16-2021

Meeting Type:   BCC Regular Meeting

Meeting Date:  4/6/2021

Item Status:   New

From: Wanda Gautney, Purchasing Director/Joey Nunnally, County Engineer/Nicholas Gray, Watermark Design Group, LLC

Submitted by:  Wanda Gautney, Purchasing Director

______________________________________________________________________

 

ITEM TITLE

Title

Construction of the Baldwin County Highway Maintenance Facility (Area 100) Located in Bay Minette, Alabama for the Baldwin County Commission

Body

 

STAFF RECOMMENDATION

Recommendation

Take the following actions:

1)  Award the bid for the construction of the Baldwin County Highway Maintenance Facility (Area 100) located in Bay Minette to the lowest bidder, FITZgerald Construction, LLC, as follows and authorize the Chairman to execute the Contract.

Base Bid Amount:      $2,023,147.00
Deduct Alternate #2:
($    15,447.00)(Removal, Package, & Shipping of Metal Panels)                            
TOTAL AMOUNT        $2,007,700.00
Construction Time:    240 calendar days

2)  Not awarding Add Alternate #1 (PEMB Storage Apparatus within the Shop Area).

End

 

BACKGROUND INFORMATION

 

Previous Commission action/date: 

03/17/2020 meeting:  Approved the attached AIA Contract for the architectural services with Watermark Design Group, LLC, for the design of a two (2) new Baldwin County Area 100 and Area 200 Highway Maintenance Facilities located in Bay Minette, and Silverhill, Alabama in the amount of 6% of the construction cost for the new plus normal reimbursable expenses and authorize the Chairman to execute the Contracts.

 

07/07/2020 meeting: Authorized the Purchasing Director to advertise for the Pre-qualification of Contractors for the construction of two (2) new Baldwin County Highway Maintenance Buildings Located in Bay Minette, and Silverhill, Alabama.

 

08/18/2020 meeting: Rejected all fourteen (14) applications received due to incomplete proposals on the construction of two (2) new Baldwin County Highway Maintenance Buildings located in Bay Minette, and Silverhill, Alabama projects; and 2) Authorized the Purchasing Director to re-advertise for the Pre-qualification of Contractors for the construction of two (2) new Baldwin County Highway Maintenance Buildings Located in Bay Minette, and Silverhill, Alabama.

 

11/03/2020 meeting: 1)  Approved the following ten (10) pre-qualification applications on the Construction of Two (2) Highway Maintenance Buildings: Witherington Construction Corporation, FITZgerald Construction, LLC, Thomas Industries, Inc. DBA Thomas Construction, White-Spunner Construction, Inc., Sycamore Construction, Inc., J T Harrison Construction Co., Inc., Parsco, LLC DBA Parsco Construction, LLC, Lord & Son Construction, Inc., Ben M Radcliff Contractor, Inc., and Eric Lazzari Construction, LLC; and 2)  Rejected the applications of the following ten (10) applicants as non-qualified: The Highland Group, Bayshore Construction Co., Inc., D & B Builders, Inc., Stephens Construction and Concrete, Inc., PCI Support Services, LLC, Abuck Incorporated, G A West & Company, Inc., Gordon & Zakary, Inc., M W Rogers Construction Co., LLC, and Triptek Construction, LLC; and 3)  Authorized the Purchasing Director and the Architect to bid the project.

 

Background:  Bids opened in the Purchasing Conference Room on March 9, 2021, at 1:00 p.m.  Three (3) bids were received.  The lowest bid was received from FITZgerald Construction, LLC, in the base bid amount of $2,023,147.00.  The bid included two Alternates.  The Highway Department wants to award the Alternate #2 in the deduct amount of ($15,447.00) for the removal, package, and shipping of the existing Area 100 metal panels and not award Add Alternate #1 in the amount of $47,000.00 for installing PEMB storage apparatus within the shop area.  The bid amount exceeded the budgeted for this project.  The Commission budgeted $1,950,000.00 for this project in Fiscal Year 2020.  The additional funding of $450,000.00 needed to fund this project will come from the 1 cent Sales Tax that is allocated for Highway.

 

FINANCIAL IMPACT

 

Total cost of recommendation:  $2,007,000.00

 

Budget line item(s) to be used:  11153111.55240

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  Budgeted Amount was $1,950,000.00 and the remaining $450,000.00 needed to fund this project will come from the 1 Cent Sales Tax that is allocated for Highway.

 

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

Yes

 

Reviewed/approved by:  Brad Hicks, County Attorney

 

Additional comments:  N/A

 

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  N/A

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  04/06/2021

 

Individual(s) responsible for follow up:  Wanda Gautney, Purchasing Director

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  Letter to Bidders

 

Additional instructions/notes:  N/A