Baldwin County, Alabama
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File #: 21-0697    Version: 1
Agenda section: Action Items Status: Passed
File created: 3/18/2021 Meeting type: Baldwin County Commission Regular
On agenda: 4/6/2021 Final action: 4/6/2021
Agenda item title: Competitive Bid #WG20-23 - Provision of On-site Crushing of Concrete at Various Baldwin County Locations for the Baldwin County Commission
Attachments: 1. Email from Sunbelt Crushing 3.18.21, 2. WG20-23 Award Listing

Meeting Type:   BCC Regular Meeting

Meeting Date:  4/6/2021

Item Status:   New

From: Wanda Gautney, Purchasing Director/Joey Nunnally, County Engineer/Frank Lundy, Maintenance Engineer

Submitted by:  Wanda Gautney, Purchasing Director

______________________________________________________________________

 

ITEM TITLE

Title

Competitive Bid #WG20-23 - Provision of On-site Crushing of Concrete at Various Baldwin County Locations for the Baldwin County Commission

Body

 

STAFF RECOMMENDATION

Recommendation

Extend Competitive Bid #WG20-23 - Provision of On-site Crushing of Concrete at various Baldwin County locations with Sunbelt Crushing, LLC, for an additional twelve (12) months at the same prices, terms and conditions stated in the original bid specifications that were awarded on May 5, 2020.  (Extension will expire on May 5, 2022.)

End

 

BACKGROUND INFORMATION

 

Previous Commission action/date: 

03/17/2020 meeting:  1)  Approve the specifications and authorize the Purchasing Director to place a competitive bid for the Provision of On-site Crushing of Concrete at various Baldwin County Locations for the Baldwin County Commission; and 2)  Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.

 

05/05/2020 meeting:  Awarded the bid to Sunbelt Crushing, LLC, in the bid amount of $9.00 per ton for the provision of On-site Crushing of Concrete at various locations within the County.

 

Background:  The bid for the Provision of On-site Crushing of concrete at various County locations was awarded on May 5, 2020, for twelve (12) months.  The bid specifications contained a stipulation that the bid could be extended for twelve (12) month extension by the Commission at their option, if acceptable by the vendor.  Any additional contract extensions will be at the same prices, terms and conditions stated in the bid.  The vendor, Sunbelt Crushing, LLC, submitted an email agreeing to extend the bid prices for an additional twelve (12) months.  The extension will expire on May 5, 2022.  Award Listing attached for review.

 

 

FINANCIAL IMPACT

 

Total cost of recommendation:  Variable

 

Budget line item(s) to be used:  Various Highway Budgets

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

N/A

 

Reviewed/approved by:  N/A

 

Additional comments:  N/A

 

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  N/A

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  04/06/2021

 

Individual(s) responsible for follow up:  Wanda Gautney, Purchasing Director

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  Letter to Vendor

 

Additional instructions/notes:  N/A