Meeting Type: BCC Regular Meeting
Meeting Date: 4/6/2021
Item Status: New
From: Wanda Gautney, Purchasing Director/Joey Nunnally, County Engineer/Frank Lundy, Maintenance Engineer
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Competitive Bid #WG20-23 - Provision of On-site Crushing of Concrete at Various Baldwin County Locations for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Extend Competitive Bid #WG20-23 - Provision of On-site Crushing of Concrete at various Baldwin County locations with Sunbelt Crushing, LLC, for an additional twelve (12) months at the same prices, terms and conditions stated in the original bid specifications that were awarded on May 5, 2020. (Extension will expire on May 5, 2022.)
End
BACKGROUND INFORMATION
Previous Commission action/date:
03/17/2020 meeting: 1) Approve the specifications and authorize the Purchasing Director to place a competitive bid for the Provision of On-site Crushing of Concrete at various Baldwin County Locations for the Baldwin County Commission; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
05/05/2020 meeting: Awarded the bid to Sunbelt Crushing, LLC, in the bid amount of $9.00 per ton for the provision of On-site Crushing of Concrete at various locations within the County.
Background: The bid for the Provision of On-site Crushing of concrete at various County locations was awarded on May 5, 2020, for twelve (12) months. The bid specifications contained a stipulation that the bid could be extended for twelve (12) month extension by the Commission at their option, if acceptable by the vendor. Any additional contract extensions will be at the same prices, terms and conditions stated in the bid. The vendor, Sunbelt Crushing, LLC, submitted an email agreeing to extend the bid prices for an additional twelve (12) months. The extension will expire on May 5, 2022. Award Listing attached for review.
FINANCIAL IMPACT
Total cost of recommendation: Variable
Budget line item(s) to be used: Various Highway Budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 04/06/2021
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A