Meeting Type: BCC Regular Meeting
Meeting Date: 4/6/2021
Item Status: New
From: Wanda Gautney, Purchasing Director/Brian Peacock, CIS Director/Adam Scarborough, CIS Assistant Director
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Request of Proposals (RFP) for Unify Telecommunications Maintenance and Support Services for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Award the Request for Proposals (RFP) for Unify Telecommunications Maintenance and Support Services to Norstan Communications, Inc., d/b/a Black Box Network Services in the amount of $74,463.80 and authorize the Chairman to execute the Contract. (Contract is effective for 12 month and commencing immediately upon the same date as its full execution).
End
BACKGROUND INFORMATION
Previous Commission action/date:
01/19/2021 meeting: Approved the attached Request for Proposals (RFP) for Unify Telecommunications Maintenance and Support Services and authorize the Purchasing Director to advertise the RFP.
Background: During the January 19, 2021 meeting of the Commission authorized staff to advertise the RFP for Unify Telecommunications Maintenance and Support Services for continued maintenance on the County’s telecommunication system. One (1) vendor submitted a proposal. Brian Peacock, the Communications and Information Systems (CIS) Director, Adam Scarborough, Jason Kuehl and Wanda Gautney reviewed the proposal from Black Box. Staff feels that they met the requirements as put forth in the RFP. The total cost for one (1) year of maintenance and support services will be $74,463.80.
FINANCIAL IMPACT
Total cost of recommendation: $74,463.80
Budget line item(s) to be used: 10051101.52290
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Professional Services Contract
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 04/06/2021
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A