Baldwin County, Alabama
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File #: 21-0698    Version: 1
Agenda section: Action Items Status: Passed
File created: 3/19/2021 Meeting type: Baldwin County Commission Regular
On agenda: 4/6/2021 Final action: 4/6/2021
Agenda item title: Request of Proposals (RFP) for Unify Telecommunications Maintenance and Support Services for the Baldwin County Commission
Attachments: 1. Quote for Maintenance & Support Services, 2. RFP Contract for Unify Maintenance & Support

Meeting Type:   BCC Regular Meeting

Meeting Date:  4/6/2021

Item Status:   New

From: Wanda Gautney, Purchasing Director/Brian Peacock, CIS Director/Adam Scarborough, CIS Assistant Director

Submitted by:  Wanda Gautney, Purchasing Director

______________________________________________________________________

 

ITEM TITLE

Title

Request of Proposals (RFP) for Unify Telecommunications Maintenance and Support Services for the Baldwin County Commission

Body

 

STAFF RECOMMENDATION

Recommendation

Award the Request for Proposals (RFP) for Unify Telecommunications Maintenance and Support Services to Norstan Communications, Inc., d/b/a Black Box Network Services in the amount of $74,463.80 and authorize the Chairman to execute the Contract.  (Contract is effective for 12 month and commencing immediately upon the same date as its full execution).

End

 

BACKGROUND INFORMATION

 

Previous Commission action/date: 

01/19/2021 meeting:  Approved the attached Request for Proposals (RFP) for Unify Telecommunications Maintenance and Support Services and authorize the Purchasing Director to advertise the RFP.

 

Background:  During the January 19, 2021 meeting of the Commission authorized staff to advertise the RFP for Unify Telecommunications Maintenance and Support Services for continued maintenance on the County’s telecommunication system.  One (1) vendor submitted a proposal.  Brian Peacock, the Communications and Information Systems (CIS) Director, Adam Scarborough, Jason Kuehl and Wanda Gautney reviewed the proposal from Black Box.  Staff feels that they met the requirements as put forth in the RFP.  The total cost for one (1) year of maintenance and support services will be $74,463.80.

 

 

FINANCIAL IMPACT

 

Total cost of recommendation:  $74,463.80

 

Budget line item(s) to be used:  10051101.52290

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

Standard County Professional Services Contract

 

Reviewed/approved by:  N/A

 

Additional comments:  N/A

 

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  N/A

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  04/06/2021

 

Individual(s) responsible for follow up:  Wanda Gautney, Purchasing Director

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  Letter to Vendor

 

Additional instructions/notes:  N/A