Baldwin County, Alabama
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File #: 21-0762    Version: 1
Agenda section: Action Items Status: Agenda Ready
File created: 4/9/2021 Meeting type: Baldwin County Commission Regular
On agenda: 4/20/2021 Final action:
Agenda item title: Competitive Bid #WG21-27 - Labor and Incidental Materials for Roof Replacement and Maintenance to Various County Buildings for the Baldwin County Commission
Attachments: 1. WG21-27 Specifications

Meeting Type:   BCC Regular Meeting

Meeting Date:  4/20/2021

Item Status:   New

From: Wanda Gautney, Purchasing Director/Junius Long, Building Facilities Coordinator

Submitted by:  Loren Lucas, Assistant Purchasing Director

______________________________________________________________________

 

ITEM TITLE

Title

Competitive Bid #WG21-27 - Labor and Incidental Materials for Roof Replacement and Maintenance to Various County Buildings for the Baldwin County Commission

Body

 

STAFF RECOMMENDATION

Recommendation

Take the following actions:

 

1)  Approve the specifications and authorize the Purchasing Director to place a competitive bid for labor and incidental materials for roof replacement and maintenance to various County buildings; and

 

2)  Further, authorize the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised; and

 

3)  Approve and authorize the Purchasing Director to issue a Purchase Order to Garland/DBS, Inc., in the amount of $141,066.45 but not to exceed $143,000.00 for the roofing materials which are being purchased via the OMNIA Partners Public Sector National Purchasing Cooperative.

End

 

BACKGROUND INFORMATION

 

Previous Commission action/date:  N/A

 

Background:  The Building Facilities Coordinator has requested that a competitive bid be placed for the labor and incidental materials for roof replacement and maintenance to various County buildings that was approved by the Commission for the Fiscal Year 2021 budget.  The bid includes annual replacement and maintenance of flat-roofed buildings owned by the County.  The roofing materials needed for this project will be purchased off the OMNIA Partners Public Sector national purchasing cooperative in the amount of $141,066.45 but not to exceed $143,000.00.  The additional cost will be for shipping when the order is placed.  The Alabama Department of Public Accounts has stated in a letter to all public entities that based on their review of the competitive bidding process used by OMNIA, that all Alabama entities may use the OMNIA Partners Public Sector national purchasing cooperative as long as it is first verified whether or not the goods are either not at the time available on the state purchasing program or are available at a price equal to or less than that on the state purchasing program.  The Purchasing Director has verified that the roofing materials are not on the current State of Alabama contract.

 

Staff recommends the Commission authorize the Purchasing Director to place a competitive bid for the labor and incidental materials needed to complete this project.

 

FINANCIAL IMPACT

 

Total cost of recommendation:  Materials not to exceed $143,000.00

 

Budget line item(s) to be used:  10051555.52310

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

N/A

 

Reviewed/approved by:  N/A

 

Additional comments:  N/A

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  N/A

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  04/20/2021

 

Individual(s) responsible for follow up:  Wanda Gautney, Purchasing Director

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  Mail bids

 

Additional instructions/notes:  N/A