Meeting Type: BCC Regular Meeting
Meeting Date: 5/4/2021
Item Status: New
From: Wanda Gautney, Purchasing Director/Wayne Dyess, Administrator/Madison Steele, Parks Horticulturist
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Quote for the Purchase and Delivery of a Pre-cast Concrete Restroom Building at Live Oak Landing Park Located in Bay Minette, Alabama, for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute a Contract with CXT, Inc., for the Purchase and Delivery of a Pre-cast Concrete Restroom Building at Live Oak Landing Park located in Bay Minette with CXT, Inc., in the amount of $98,540.73; Delivery Time: 120 days after receipt of order which is being purchased via the Sourcewell National Purchasing Contract.
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: The Commission budgeted $125,000.00 during FY 21 for the purchase of a restroom building for Live Oak Landing Park. A quote was received from CXT, Inc., in the amount of $98,540.73 for the purchase and delivery of 26’ x 10’ pre-cast concrete restroom building for Live Oak Landing Park. The pre-cast building will be purchased off the Sourcewell National Purchasing Contract. The Alabama Department of Public Accounts has stated in a letter to all public entities that based on their review of the competitive bidding process used by Sourcewell that all Alabama entities may use the Sourcewell National Purchasing Contract as long as it is first verified whether or not the goods are either not at the time available on the state purchasing program or are available at a price equal to or less than that on the state purchasing program. The Purchasing Director has verified that the pre-cast building is not on the current State of Alabama contract.
FINANCIAL IMPACT
Total cost of recommendation: $98,540.73
Budget line item(s) to be used: 14457238.55500
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: County Attorney, Brad Hicks
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 5/04/21
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A