Meeting Type: BCC Regular Meeting
Meeting Date: 5/4/2021
Item Status: Replacement
From: Wanda Gautney, Purchasing Director/Joey Nunnally, County Engineer/Architect, Nicholas Gray, Watermark Design Group, LLC
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
*Construction of the Baldwin County Highway Maintenance Facility (Area 200) Located in Silverhill, Alabama, for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Award the bid for the construction of the Baldwin County Highway Maintenance Facility (Area 200) located in Silverhill to the lowest bidder, Lord & Son Construction, Inc., as follows and authorize the Chairman to execute the Contract.
Base Bid Amount: $2,135,000.00
Construction Time: 320 calendar days
2) Not awarding Add Alternate #1 in the amount of $40,336.00 (PEMB Storage Apparatus within the shop Area.
End
BACKGROUND INFORMATION
Previous Commission action/date: Reason for replacement: Staff Recommendation has been revised to reflect correct bid amount.
3/17/2020 meeting: Approved the AIA Contract for the architectural services with Watermark Design Group, LLC, for the design of a two (2) new Baldwin County Area 100 and Area 200 Highway Maintenance Facilities located in Bay Minette, and Silverhill, Alabama in the amount of 6% of the construction cost for the new plus normal reimbursable expenses and authorize the Chairman to execute the Contracts.
7/07/2020 meeting: Authorized the Purchasing Director to advertise for the Pre-qualification of Contractors for the construction of two (2) new Baldwin County Highway Maintenance Buildings Located in Bay Minette, and Silverhill, Alabama.
8/18/2020 meeting: Rejected all fourteen (14) applications received due to incomplete proposals on the construction of two (2) new Baldwin County Highway Maintenance Buildings located in Bay Minette, and Silverhill, Alabama projects; and 2) Authorized the Purchasing Director to re-advertise for the Pre-qualification of Contractors for the construction of two (2) new Baldwin County Highway Maintenance Buildings Located in Bay Minette, and Silverhill, Alabama.
11/03/2020 meeting: 1) Approved the following ten (10) pre-qualification applications on the Construction of two (2) Highway Maintenance Buildings: Witherington Construction Corporation, FITZgerald Construction, LLC, Thomas Industries, Inc. DBA Thomas Construction, White-Spunner Construction, Inc., Sycamore Construction, Inc., J T Harrison Construction Co., Inc., Parsco, LLC DBA Parsco Construction, LLC, Lord & Son Construction, Inc., Ben M Radcliff Contractor, Inc., and Eric Lazzari Construction, LLC; and 2) Rejected the applications of the following ten (10) applicants as non-qualified: The Highland Group, Bayshore Construction Co., Inc., D & B Builders, Inc., Stephens Construction and Concrete, Inc., PCI Support Services, LLC, Abuck Incorporated, G A West & Company, Inc., Gordon & Zakary, Inc., M W Rogers Construction Co., LLC, and Triptek Construction, LLC; and 3) Authorized the Purchasing Director and the Architect to bid the project.
Background: Bids opened in the Purchasing Conference Room on April 14, 2021, at 2:00 P.M. Four (4) bids were received. The lowest bid was received from Lord & Son Construction, Inc., in the base bid amount of $2,135,000.00. The bid included one (1) add Alternate. The Highway Department does not want Alternate #1 for installing PEMB storage apparatus within the stop area in the amount of $40,336.00 awarded. The bid amount exceeded the budgeted for this project. The Commission budgeted $1,950,000.00 for this project in FY20. This project has an estimated tax savings of $73,439.00. The additional funding of $185,000.00 needed to fund this project will come from the 1 cent Sales Tax that is allocated for Highway. The architect, Nicholas Gray has submitted the certified Bid Tabulation and letter of award recommendation for Commission review.
FINANCIAL IMPACT
Total cost of recommendation: $2,135,000.00
Budget line item(s) to be used: 11153112.55240
If this is not a budgeted expenditure, does the recommendation create a need for funding? Budgeted Amount was $1,950,000.00 and the remaining $185,000.00 to fund this project will come from 1 Cent Sales Tax that is allocated for Highway.
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Brad Hicks, County Attorney
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 5/04/2021
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders
Additional instructions/notes: N/A