Meeting Type: BCC Regular Meeting
Meeting Date: 5/18/2021
Item Status: New
From: Wanda Gautney, Purchasing Director/Zach Hood, EMA Director/Junius Long, Building Facilities Coordinator
Submitted by: Loren Lucas, Assistant Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Quote for the Purchase and Installation of One (1) New 25 KW Generator for the Baldwin County Emergency Management Agency Warehouse Building Located in Robertsdale, Alabama
Body
STAFF RECOMMENDATION
Recommendation
Award the quote for the purchase and installation of one (1) new 25 KW generator for the Baldwin County EMA warehouse building located in Robertsdale, Alabama, to Power Systems of MS, LLC in the amount of $21,906.00 and authorize the Chairman to execute the Public Works Contract and the Certificate of Compliance.
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: While performing preventative maintenance on the 25 KW generator currently at the Baldwin County EMA warehouse building, staff discovered that the generator had apparently caught on fire at some point and sustained significant damage. A quote to replace said generator and related equipment was received from Power Systems of MS, LLC in the amount of $21,906.00 with a lead time of 4 weeks. Staff recommends the Commission award the quote to Power Systems of MS, LLC and authorize the Chairman to execute the Public Works Contract and the Certificate of Compliance.
FINANCIAL IMPACT
Total cost of recommendation: $21,906.00
Budget line item(s) to be used: 10052300.55240
If this is not a budgeted expenditure, does the recommendation create a need for funding? Yes, this is an emergency replacement and the funds will be moved on the next budget amendment
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Public Works Contract
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 5/18/2021
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to vendor
Additional instructions/notes: N/A