Meeting Type: BCC Regular Meeting
Meeting Date: 5/18/2021
Item Status: New
From: Wanda Gautney, Purchasing Director/Teddy Faust, Revenue Commissioner
Submitted by: Wanda Gautney, Purchasing Director
_____________________________________________________________________
ITEM TITLE
Title
Competitive Bid #WG19-41 - Provision of Off-site Printing, Imaging and Mailing of Tax Notices for the Baldwin County Revenue Commissioner
Body
STAFF RECOMMENDATION
Recommendation
Extend Bid #WG19-41 - Provision of Off-site Printing, Imaging and Mailing of Tax Notices for the Baldwin County Revenue Commissioner with Peregrine Corporation, for an additional twelve (12) months at the same prices and terms stated in the bid specifications as was awarded on July 2, 2019. The extension will expire on July 2, 2022.
End
BACKGROUND INFORMATION
Previous Commission action/date:
05/21/2019 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Provision of Off-Site Printing, Imaging & Mailing of Tax Notices for the Baldwin County Revenue Commissioner; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid was advertised.
07/02/2020 meeting: Awarded the bid to the lowest bidder, Peregrine Corporation, for the Provision of Off-Site Printing, Imaging & Mailing of Tax Notices for the Baldwin County Revenue Commissioner as per the attached Award Listing.
05/19/2020 meeting: Extended Bid #WG19-41 - Provision of Off-site Printing, Imaging and Mailing of Tax Notices for the Baldwin County Revenue Commissioner with Peregrine Corporation, for an additional twelve (12) months at the same prices and terms stated in the bid specifications as was awarded on July 2, 2019. The extension will expire on July 2, 2021.
Background: Revenue Commissioner, Teddy Faust, is requesting that the Commission extend the bid for the Provision of Off-Site Printing, Imaging and Mailing of Tax Notices for his department that was awarded on July 2, 2019 for an additional twelve (12) months. The bid specifications contained a stipulation that the bid could be extended for two (2) additional twelve (12) month periods by the Commission at their option, if acceptable by the vendor. The vendor, Peregrine Corporation who was awarded the bid has submitted an email agreeing to extend the bid prices for an additional twelve (12) months. The extension will expire on July 2, 2022. The award listing is attached for your review.
FINANCIAL IMPACT
Total cost of recommendation: Approximately $158,000.00
Budget line item(s) to be used: 10051600 & 12051810
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 5/18/2021
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A