Baldwin County, Alabama
File #: 21-0842    Version: 1
Agenda section: Consent Status: Passed
File created: 5/5/2021 Meeting type: Baldwin County Commission Regular
On agenda: 5/18/2021 Final action: 5/18/2021
Agenda item title: Competitive Bid #WG19-41 - Provision of Off-site Printing, Imaging and Mailing of Tax Notices for the Baldwin County Revenue Commissioner
Attachments: 1. Email from Peregrine 5.4.21, 2. WG19-41 Award Listing

Meeting Type:   BCC Regular Meeting

Meeting Date:  5/18/2021

Item Status:   New

From: Wanda Gautney, Purchasing Director/Teddy Faust, Revenue Commissioner

Submitted by:  Wanda Gautney, Purchasing Director

_____________________________________________________________________

 

ITEM TITLE

Title

Competitive Bid #WG19-41 - Provision of Off-site Printing, Imaging and Mailing of Tax Notices for the Baldwin County Revenue Commissioner

Body

 

STAFF RECOMMENDATION

Recommendation

Extend Bid #WG19-41 - Provision of Off-site Printing, Imaging and Mailing of Tax Notices for the Baldwin County Revenue Commissioner with Peregrine Corporation, for an additional twelve (12) months at the same prices and terms stated in the bid specifications as was awarded on July 2, 2019. The extension will expire on July 2, 2022.

End

 

BACKGROUND INFORMATION

 

Previous Commission action/date: 

05/21/2019 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Provision of Off-Site Printing, Imaging & Mailing of Tax Notices for the Baldwin County Revenue Commissioner; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid was advertised.

 

07/02/2020 meeting: Awarded the bid to the lowest bidder, Peregrine Corporation, for the Provision of Off-Site Printing, Imaging & Mailing of Tax Notices for the Baldwin County Revenue Commissioner as per the attached Award Listing.

 

05/19/2020 meeting: Extended Bid #WG19-41 - Provision of Off-site Printing, Imaging and Mailing of Tax Notices for the Baldwin County Revenue Commissioner with Peregrine Corporation, for an additional twelve (12) months at the same prices and terms stated in the bid specifications as was awarded on July 2, 2019. The extension will expire on July 2, 2021.

 

Background:  Revenue Commissioner, Teddy Faust, is requesting that the Commission extend the bid for the Provision of Off-Site Printing, Imaging and Mailing of Tax Notices for his department that was awarded on July 2, 2019 for an additional twelve (12) months. The bid specifications contained a stipulation that the bid could be extended for two (2) additional twelve (12) month periods by the Commission at their option, if acceptable by the vendor. The vendor, Peregrine Corporation who was awarded the bid has submitted an email agreeing to extend the bid prices for an additional twelve (12) months. The extension will expire on July 2, 2022. The award listing is attached for your review.

 

 

FINANCIAL IMPACT

 

Total cost of recommendation:  Approximately $158,000.00

 

Budget line item(s) to be used:  10051600 & 12051810

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

N/A

 

Reviewed/approved by:  N/A

 

Additional comments:  N/A

 

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  N/A

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  5/18/2021

 

Individual(s) responsible for follow up:  Wanda Gautney, Purchasing Director

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  Letter to Vendor

 

Additional instructions/notes:  N/A