Meeting Type: BCC Regular Meeting
Meeting Date: 5/18/2021
Item Status: New
From: Wanda Gautney, Purchasing Director/Joey Nunnally, County Engineer/Tyler Mitchell, Construction Manager
Submitted by: Loren Lucas, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG20-32 - Provision of Emulsified Asphalt (Bituminous Materials) for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Extend Competitive Bid #WG20-32 - Provision of Emulsified Asphalt (Bituminous Materials) for the Baldwin County Commission with Blacklidge Emulsions, Inc., for an additional twelve (12) months at the same prices and terms stated in the bid specifications as awarded on July 7, 2020. The extension will expire on July 7, 2022.
End
BACKGROUND INFORMATION
Previous Commission action/date:
05/19/2020 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the provision of Emulsified Asphalt (Bituminous Materials); and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid was advertised.
07/07/2020 meeting: Awarded the bid for the Provision of Emulsified Asphalt (Bituminous Materials) to Blacklidge Emulsions, Inc. as per the attached Award Listing.
Background: The Highway Department has requested that the Commission extend the bid for the provision of emulsified asphalt (bituminous materials) with Blacklidge Emulsions, Inc., that was awarded on July 7, 2020, for an additional twelve (12) months. The bid specifications contained a stipulation that the bid award could be extended for two (2) additional twelve (12) month periods by the Commission at their option, if acceptable by the vendor. Any additional contract or extension will be at the same prices, terms and conditions stated in the bid. The current bid award will expire on July 7, 2021. The vendor, Blacklidge Emulsions, Inc., has submitted an email agreeing to extend the bid prices for an additional twelve (12) months. The proposed award extension will expire on July 7, 2022. The award listing is attached for review.
FINANCIAL IMPACT
Total cost of recommendation: Variable
Budget line item(s) to be used: Various Highway Budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 5/18/2021
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to vendor
Additional instructions/notes: N/A