Meeting Type: BCC Regular Meeting
Meeting Date: 6/1/2021
Item Status: New
From: Wanda Gautney, Purchasing Director
Submitted by: Loren Lucas, Assistant Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Competitive Bid #WG19-43 - Provision of Pest Control Services for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Extend Bid #WG19-43 - Provision of Pest Control Services with Bay Pest Control Company, Inc., for an additional twelve (12) months at the same prices and terms as the original bid award on July 16, 2019. The bid extension will expire on July 16, 2022.
End
BACKGROUND INFORMATION
Previous Commission action/date:
07/16/2019 meeting: Awarded the bid to the lowest bidder, Bay Pest Control Company, Inc., for the Provision of Pest Control Services as per the attached Award Listing.
06/04/2019 meeting: 1) Approved the specifications for the Provision of Pest Control Services and authorized the Purchasing Director place a competitive bid; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums for clarifications
if required after the bid was advertised.
Background: The bid currently in place for the provision of pest control services was awarded to Bay Pest Control Company, Inc., on July 16, 2019, for twenty-four (24) months. The bid specifications contained a stipulation that the bid could be extended for one (1) additional twelve (12) month period by the Commission at their option, if acceptable by the vendor. Any additional contract or extensions will be at the same prices and terms stated in the original bid. The awarded vendor, Bay Pest Control Company, Inc., has submitted an email agreeing to extend the bid prices for an additional twelve (12) months. The proposed bid extension will expire on July 2, 2022. The Award Listing is attached for review.
FINANCIAL IMPACT
Total cost of recommendation: Variable
Budget line item(s) to be used: Various Department Budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 06/01/2021
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to vendor
Additional instructions/notes: N/A