Baldwin County, Alabama
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File #: 21-0877    Version: 1
Agenda section: Action Items Status: Passed
File created: 5/13/2021 Meeting type: Baldwin County Commission Regular
On agenda: 6/1/2021 Final action: 6/1/2021
Agenda item title: Competitive Bid #WG19-43 - Provision of Pest Control Services for the Baldwin County Commission
Attachments: 1. Email Bay Pest Control, 2. WG19-43 Award Listing

Meeting Type:   BCC Regular Meeting

Meeting Date:  6/1/2021

Item Status:   New

From: Wanda Gautney, Purchasing Director

Submitted by:  Loren Lucas, Assistant Purchasing Director

______________________________________________________________________

 

ITEM TITLE

Title

Competitive Bid #WG19-43 - Provision of Pest Control Services for the Baldwin County Commission

Body

 

STAFF RECOMMENDATION

Recommendation

Extend Bid #WG19-43 - Provision of Pest Control Services with Bay Pest Control Company, Inc., for an additional twelve (12) months at the same prices and terms as the original bid award on July 16, 2019.  The bid extension will expire on July 16, 2022.

End

 

BACKGROUND INFORMATION

 

Previous Commission action/date: 

07/16/2019 meeting: Awarded the bid to the lowest bidder, Bay Pest Control Company, Inc., for the Provision of Pest Control Services as per the attached Award Listing.

 

06/04/2019 meeting: 1) Approved the specifications for the Provision of Pest Control Services and authorized the Purchasing Director place a competitive bid; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums for clarifications

if required after the bid was advertised.

 

Background:  The bid currently in place for the provision of pest control services was awarded to Bay Pest Control Company, Inc., on July 16, 2019, for twenty-four (24) months.  The bid specifications contained a stipulation that the bid could be extended for one (1) additional twelve (12) month period by the Commission at their option, if acceptable by the vendor.  Any additional contract or extensions will be at the same prices and terms stated in the original bid.  The awarded vendor, Bay Pest Control Company, Inc., has submitted an email agreeing to extend the bid prices for an additional twelve (12) months.  The proposed bid extension will expire on July 2, 2022. The Award Listing is attached for review.

 

FINANCIAL IMPACT

 

Total cost of recommendation:  Variable

 

Budget line item(s) to be used:  Various Department Budgets

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

N/A

 

Reviewed/approved by:  N/A

 

Additional comments:  N/A

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  N/A

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  06/01/2021

 

Individual(s) responsible for follow up:  Wanda Gautney, Purchasing Director

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  Letter to vendor

 

Additional instructions/notes:  N/A