Baldwin County, Alabama
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File #: 21-0889    Version: 1
Agenda section: Action Items Status: Passed
File created: 5/19/2021 Meeting type: Baldwin County Commission Regular
On agenda: 6/1/2021 Final action: 6/1/2021
Agenda item title: Project No. BCP 0203120 (HW20031000) Construction of the Baldwin County Intracoastal Waterway (ICW) Boat Launch
Attachments: 1. IX Contract ICW Project

Meeting Type:   BCC Regular Meeting

Meeting Date:  6/1/2021

Item Status:   New

From: Wanda Gautney, Purchasing Director/Joey Nunnally, County Engineer/Seth Peterson, Pre-Construction Manager

Submitted by:  Wanda Gautney, Purchasing Director

______________________________________________________________________

 

ITEM TITLE

Title

Project No. BCP 0203120 (HW20031000) Construction of the Baldwin County Intracoastal Waterway (ICW) Boat Launch

Body

 

STAFF RECOMMENDATION

Recommendation

Due to the identification of a typographical error in Agenda Item BE7 approved by the Baldwin County Commission during its May 18, 2021, regular meeting related to Project No. BCP 0203120 (HW20031000) - Construction of the Baldwin County Intracoastal Waterway (ICW) Boat Launch Award, take the following actions:

AMEND the previous action by changing the construction time from 100 working days to 120 working days and authorize the Chairman to execute the revised Contract for Construction Services, which reflects the same change.

End

 

BACKGROUND INFORMATION

 

Previous Commission action/date: 

05/18/2021 meeting: Awarded the bid for Project No. BCP 0203120 (HW20031000) Construction of the Baldwin County Intracoastal Waterway (ICW) Boat Launch to the lowest bidder, McElhenney Construction Co., LLC, as follows and authorized the Chairman to execute the Contract:  Base Bid Amount:  $9,124,235.15; Additive #3: $104,418.32 (Covered Breezeway); Decking Alternate:  $163,334.53 (Decking);TOTAL AMOUNT: $9,391,988.00; Construction Time:  100 Working Days; and 2)  Not awarding Additive #1 (Fishing Pier) $597,241.62 and Additive #2 (Walking Trail) $209,628.45; and 3)  Approved and confirmed funding for this project from various sources: A. 2.6M State GOMESA Grant B. 3.1M Baldwin County 2021 GOMESA allocation C. 2.0M 2020 Baldwin County GOMESA allocation reassigned from County Road 6 project.  Total $10.7M which comprehends an additional $1.3 needed for associated projects at the launch.

 

02/17/2021 meeting: 1) Approved the Purchasing Director to place a competitive bid for the Baldwin County Intracoastal Waterway (ICW) Boat Launch Construction Project; and 2) Approved the Chairman to execute any project related documents.

 

01/19/2021 meeting:  Approved funding for the Intracoastal Waterway (ICW) Boat Launch construction using $3,000,000.00 of Gulf of Mexico Energy Security Act (GOMESA) funds. 

 

01/05/2021 meeting:  Authorized the Chairman to execute the Gulf of Mexico Energy Security Act (GOMESA) Grant Agreement with the Alabama Department of Conservation and Natural Resources (ADCNR) for public access improvements at the Baldwin County Intracoastal Waterway (ICW) boat ramp; and authorized the Chairman to execute any other project related documents.

 

02/04/2020 meeting:  Waived Baldwin County Policy #9.10-Engineering and Surveying Services, and approved on-call consultant, Volkert, Inc., to perform design services for the Intracoastal Waterway Boat Launch Design with design fees not to exceed $399,931.00.

 

12/03/2019 meeting:  Adopted Resolution #2020-038 amending the Fiscal Year 2020 Budget (Resolution #2019-144 adopted September 20, 2019) to authorize the movement of $400,000.00 from General Fund (Fund 001) to Parks (Fund 144) for the design of the Intracoastal Waterway Boat Launch.

 

Background:  Following the bid award for Project No. BCP 0203120 (HW20031000) Construction of the Baldwin County Intracoastal Waterway (ICW) Boat Launch, a typographical error was discovered on the construction time.  The correction will amend the construction time from 100 working days to 120 working days.  The Contract has been revised to reflect the correction.

 

FINANCIAL IMPACT

 

Total cost of recommendation:  N/A

 

Budget line item(s) to be used:  HW20031000

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

Standard County Construction Contract

 

Reviewed/approved by:  N/A

 

Additional comments:  N/A

 

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  N/A

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  06/01/2021

 

Individual(s) responsible for follow up:  Wanda Gautney, Purchasing Director

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  Letter to Contractor

 

Additional instructions/notes:  N/A