Baldwin County, Alabama
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File #: 21-0925    Version: 1
Agenda section: Action Items Status: Passed
File created: 5/25/2021 Meeting type: Baldwin County Commission Regular
On agenda: 6/1/2021 Final action: 6/1/2021
Agenda item title: Competitive Bid #WG21-25 - Roof Repairs and Replacement of Various County Buildings due to Hurricane Damage for the Baldwin County Commission
Attachments: 1. WG21-25A Specifications

Meeting Type:   BCC Regular Meeting

Meeting Date:  6/1/2021

Item Status:   New

From: Wanda Gautney, Purchasing Director/Junius Long, Building Facilities Coordinator

Submitted by:  Loren Lucas, Assistant Purchasing Director

______________________________________________________________________

 

ITEM TITLE

Title

Competitive Bid #WG21-25 - Roof Repairs and Replacement of Various County Buildings due to Hurricane Damage for the Baldwin County Commission

Body

 

STAFF RECOMMENDATION

Recommendation

Take the following actions:

1)  Reject the bid received and authorize the Purchasing Director to re-bid for Roof Repairs and Replacement of Various County Buildings due to Hurricane Damage; and

2)  Further, authorize the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.

End

 

BACKGROUND INFORMATION

 

Previous Commission action/date: 

04/20/2021 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for Roof Repairs and Replacement of Various County Buildings due to Hurricane Damage; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid was advertised.

 

Background:  Bids were opened in the Purchasing Conference Room on May 20, 2021, at 1:30 p.m.  Only one (1) bid was received, and it contained several mathematical errors.  Staff recommendation is to reject the bid received and re-bid the project in order to obtain more competitive pricing.

 

FINANCIAL IMPACT

 

Total cost of recommendation:  N/A

 

Budget line item(s) to be used:  N/A

 

If this is not a budgeted expenditure, does the recommendation create a need for funding?  N/A

 

LEGAL IMPACT

 

Is legal review necessary for this staff recommendation and related documents? 

N/A

 

Reviewed/approved by:  N/A

 

Additional comments:  N/A

 

ADVERTISING REQUIREMENTS

 

Is advertising required for this recommendation?  N/A

 

If the proof of publication affidavit is not attached, list the reason: N/A

 

FOLLOW UP IMPLEMENTATION

 

For time-sensitive follow up, select deadline date for follow up:  06/01/2021

 

Individual(s) responsible for follow up:  Wanda Gautney, Purchasing Director

 

Action required (list contact persons/addresses if documents are to be mailed or emailed):  Letter to bidder; mail bids

 

Additional instructions/notes:  N/A