Meeting Type: BCC Regular Meeting
Meeting Date: 6/15/2021
Item Status: New
From: Wanda Gautney, Purchasing Director/Junius Long, Building Facilities Coordinator
Submitted by: Loren Lucas, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG21-26 - Plumbing System Upgrades in the Baldwin County Courthouse Located in Bay Minette, Alabama, for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Reject the bid received for Plumbing System Upgrades in the Baldwin County Courthouse located in Bay Minette, Alabama, because the amount bid exceeded the anticipated cost for this project and staff will request permission to re-bid the project at a later date.
End
BACKGROUND INFORMATION
Previous Commission action/date:
04/20/2021 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for Plumbing System Upgrades in the Baldwin County Courthouse located in Bay Minette, Alabama for the Baldwin County Commission; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
Background: Bids were opened in the Purchasing Conference Room on May 25, 2021, at 1:30 P.M. One (1) bid was received. Staff recommendation is to reject the bid because the bid amount exceeded the anticipated cost. The Purchasing Director will request permission to re-bid the project at a later date in order to obtain more competitive pricing.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 06/15/2021
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to bidder
Additional instructions/notes: N/A