Meeting Type: BCC Regular Meeting
Meeting Date: 6/15/2021
Item Status: New
From: Wanda Gautney, Purchasing Director
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Competitive Bid #WG21-28 - Provision of Regular Unleaded Gasoline and No. 2 Diesel Fuel for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Reject all the bids received for the Provision of Regular Unleaded Gasoline and No. 2 Diesel Fuel and allow staff to utilize the SAPA (South Alabama Purchasing Association) Bid to purchase the fuel from Davison Oil Company, Inc., per the attached Award Listing. (Expiration date of SAPA Bid is July 31, 2022).
End
BACKGROUND INFORMATION
Previous Commission action/date:
05/04/2021 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Provision of Regular Unleaded Gasoline and No. 2 Diesel Fuel; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
Background: Bids were opened in the Purchasing Conference Room on June 2, 2021, at 1:30 p.m. Three (3) bids were received. Staff is requesting that Commission reject all the bids received on June 2nd and allow staff to utilize the SAPA (South Alabama Purchasing Association) Bid to purchase the fuel from Davison Oil Company, Inc., for the next twelve (12) months. Davison Oil Co., Inc., is a local vendor located in Mobile, AL., as per the attached Award Listing from for Davison Oil Co., Inc. The SAPA Fuel Bid will expire July 31, 2022. The Bid Tabulation is available upon request for the bid opening held on June 2, 2021.
FINANCIAL IMPACT
Total cost of recommendation: Estimated $1,600,000.00 per year.
Budget line item(s) to be used: Various Department Budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 06/15/2021
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders
Additional instructions/notes: N/A