Meeting Type: BCC Regular Meeting
Meeting Date: 6/15/2021
Item Status: New
From: Cian Harrison, Clerk/Treasurer; Sherry-Lea Botop, Community Engagement Manager/Public Information Officer
Submitted by: Katrina Taylor, Grants Coordinator
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ITEM TITLE
Title
Allocation of American Rescue Plan Act (ARPA) Funds
Body
STAFF RECOMMENDATION
Recommendation
Based on the internal advisory committee recommendations, approve the immediate Allocation of American Rescue Plan Act (ARPA) projects:
COA Main Office COVID Upgrades Estimated Cost $11,875.00
Baldwin Together Case Manager Estimated Cost $25,000.00
Tyler Technologies Software Training Estimated Cost $28,000.00
Countywide Touchless Bathroom Equipment Estimated Cost $80,459.00
Set aside for Nonprofits Estimated Cost $100,000.00
Ionizer in Buildings Estimated Cost $175,000.00
Document Library Estimated Cost $285,000.00
BCSO Hazard Pay and Law Enforcement Estimated Cost $400,000.00
Motorola Projects (2) Estimated Cost $469,181.00
10% Contingency Estimated Cost $157,451.50
10% Administrative Costs Estimated Cost $157,451.50
Total Estimated Cost $1,889,418.00
*Estimated costs may increase due to material costs.
End
BACKGROUND INFORMATION
Previous Commission action/date: 06/01/2021 Last BCC action taken
Background:
06/01/2021 - 1) Approved the Fund Allocation Application to the U.S. Department of the Treasury for Coronavirus State and Local Fiscal Recovery Funds; and 2) Discussed the eligible use of funds.
Joe Davis III, Commission Chairman, executed the Agreement for Coronavirus State & Local Fiscal Recovery Funds per the guidelines from the U.S. Department of the Treasury as the local government Chief Executive Officer and the documents were submitted electronically to the U.S. Department of the Treasury on May 18, 2021, by staff. This agreement was executed and submitted prior to Commission approval due to time constraints.
The U.S. Treasury document for Allocation for Counties shows an allocation for Baldwin County estimated at $43,360,588.00. The Commission received the first portion of funding (equal to 50% of the recipient’s allocation) on May 27, 2021, and the second portion (the remaining 50%) will be received no earlier than one year from the first disbursement. The funds under this Agreement (award) shall remain available only through December 31, 2024.
An internal advisory committee was created to make recommendations to the Commission regarding eligible use of funds. Additional recommended projects will be brought before the Commission following receipt of Treasury’s Final Rule.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Finance and Accounting Staff
Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A
Additional instructions/notes: N/A