Meeting Type: BCC Regular Meeting
Meeting Date: 6/15/2021
Item Status: Addendum
From: Joey Nunnally, County Engineer; Brian Peacock, CIS Director
Submitted by: Brian Peacock, CIS Director
______________________________________________________________________
ITEM TITLE
Title
Tyler Technologies - Purchase of Asset Performance Module
Body
STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute all documents related to the Tyler Technologies sales quotation for the Asset Performance Module in the amount of $39,480.00 and an estimated travel expense of $1,370.00.
End
BACKGROUND INFORMATION
Previous Commission action/date: 06/04/2019
Background: At its regularly scheduled meeting on June 4, 2019, the Commission approved and authorized the Chairman to sign all documents related to the purchase and installation of Tyler Technologies software and related services through a Sourcewell contract, formerly known as National Joint Powers Alliance, for the amount of $1,140,220.00 with an additional estimated travel cost of $97,270.00. Invoicing for all fees are set forth in the Investment Summary per Tyler Technologies’ Invoicing and Payment Policy attached in the License and Services Agreement. (Agreement was effective June 11, 2019.)
As the third phase of project implementation began, it was determined by the County Highway Department that the optional Asset Performance module would be beneficial to enhance the Tyler Technologies EAM solution. This module will provide analytics, reporting, and asset lifecycle management. This additional tool will help manage priorities, budgets, and services levels related to assets.
FINANCIAL IMPACT
Total cost of recommendation:
Asset Performance module:
Total Tyler Software and Services $39,480.00
Estimated Travel Expense $1,370.00
Contract Total $40,850.00
Total cost of recommendation: $40,850.00
Budget line item(s) to be used: 11153100.55240
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
David Conner, previously reviewed Tyler Technologies legal documents
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Brian Peacock
Action required (list contact persons/addresses if documents are to be mailed or emailed): Brian Peacock will email signed documents to Tyler Technologies contact who will return a counter-signed copy.
Additional instructions/notes: N/A