Meeting Type: BCC Regular Meeting
Meeting Date: 7/6/2021
Item Status: New
From: Wanda Gautney, Purchasing Director/Jeannie Peerson, Commission Executive Assistant/Anu Gary, Administrative Services Manager
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Lease of One (1) Postage Machine for the Baldwin County Foley Satellite Courthouse
Body
STAFF RECOMMENDATION
Recommendation
Authorize the Chairman to execute the Lease Agreement with Quadient Leasing USA, Inc. (Accurate Control Equipment Inc.) for the lease of a postage machine and meter off the State of Alabama Bid for the Foley Satellite Courthouse for thirty-six (36) months as follows (Lease Agreement effective upon delivery of equipment):
1) Quadient Model IX7 Series Base w/ Mixed Size Feeder, Sealer, Drop Tray & Ink Cartridge
2) Quadient Model IXWP10 IX Series 10 lb Weighing Platform
3) Quadient Model IX7ERR iX-7 Series Base e-RR Feature & Activation Kit w/bc scanner. Inc e-RR SW & Rate File w/200 eDel/Sig
4) Quadient Model WP10STDN 10lb Scale Stand for IXWP10, ISWP10 & INWP10
5) Quadient Model IXDS7 Dynamic Weighing Platform for IX Series 7/7PRO Bases
$1,374.15 per quarter - $5,496.60 per year
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: The lease agreement with Quadient Leasing USA, Inc. (Accurate Control Equipment Inc.) of Fairhope for the lease of the Postage Machine and Meter at the Foley Courthouse expires in July 2021. The lease of the equipment will be $1,374.15 per quarter for a total of $5,496.60 per year off the State of Alabama bid for thirty-six (36) months. The postage equipment that is currently being leased at the Foley Satellite Courthouse will be replaced with new equipment because the scale and meter is being pulled by Quadient.
FINANCIAL IMPACT
Total cost of recommendation: $5,496.60 per year
Budget line item(s) to be used: 10051993.52210
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard State of Alabama Bid Agreement
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 07/06/2021
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Vendor
Additional instructions/notes: N/A