Meeting Type: BCC Regular Meeting
Meeting Date: 7/6/2021
Item Status: New
From: Ronald Cink, Budget Director
Submitted by: Shelby Middleton, Audit Compliance Officer
______________________________________________________________________
ITEM TITLE
Title
Sales and Use Tax Department - Computer Software Support Agreement and Addendum with Delta Computer Systems, Inc.
Body
STAFF RECOMMENDATION
Recommendation
Related to the Sales & Use Tax collection software, take the following actions:
1) Approve the Computer Software Support Agreement with Delta Computer Systems, Inc., commencing on the first day of the delivery of software or upon acceptance of the addendum(s) by both parties. This Agreement shall commence on the first day of delivery of the software and remain in effect for one year; and
2) Authorize the Chairman to sign the Computer Software Support Agreement Addendum with Delta Computer Systems with the new monthly rate in the amount of $1,155.00, effective October 1, 2021. the
End
BACKGROUND INFORMATION
Previous Commission action/date: July 7, 2020
Background: During the regular meeting held on July 7, 2020, the Baldwin County Commission took the following action as related to the Sales & Use Tax collection software:
1) Authorized the Chairman to sign the Computer Software Support Agreement with Delta Computer Systems, Inc. with terms of this agreement automatically renewing at each annual period; and 2) Authorized the Chairman to sign the Computer Software Support Agreement Addendum with Delta Computer Systems, Inc.
FINANCIAL IMPACT
Total cost of recommendation: $13,860.00
Budget line item(s) to be used: 51750.5235
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration staff and Ronald Cink, Budget Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Administration staff prepare correspondence and have Chairman sign Computer Support Agreement and Addendum
Mail Agreement and Addendum to:
Delta Computer Systems, Inc.
1085 Tommy Munro Drive
Biloxi, Mississippi 39532
Additional instructions/notes: N/A