Meeting Type: BCC Regular Meeting
Meeting Date: 7/6/2021
Item Status: New
From: Cian Harrison, Clerk/Treasurer; Brian Peacock, CIS Director
Submitted by: Katrina Taylor, Grants Coordinator
______________________________________________________________________
ITEM TITLE
Title
*Tyler Technologies - Amendment to License and Services Agreement
Body
STAFF RECOMMENDATION
Recommendation
Related to the License and Services Agreement between Baldwin County Commission and Tyler Technologies, take the following actions:
1) Approve the Amendment to the License and Services Agreement and authorize the Chairman to sign any related documents; and
2) Authorize the Chairman to sign the Sales Quotation for Implementation Assistance in the amount of $28,000.00 and any related documents.
End
BACKGROUND INFORMATION
Previous Commission action/date: 06/15/2021
Background: During its regularly scheduled meeting held on June 15, 2021, the Commission approved the allocation of $28,000.00 of American Rescue Plan Act (ARPA) funds for the Tyler Technologies Implementation Assistance.
02/02/2021 - Took the following actions related to the License and Services Agreement between Baldwin County Commission and Tyler Technologies; effective on June 11, 2019: 1) Approved and authorize the Chairman to sign all documents related to the Amendment to the License and Services Agreement which removes unused conversions in the amount of $4,000.00; and 2) Approved and authorize the Chairman to sign all documents related to the sales quotation for Implementation Hours in the amount of $3,500.00.
06/04/2019 - Approved and authorized the Chairman to sign all documents related to the purchase and installation of Tyler software and related services through a Sourcewell contract, formerly known as National Joint Powers Alliance, for the amount of $1,140,220.00 with an additional estimated travel cost of $97,270.00. Invoicing for all fees are set forth in the Investment Summary per Tyler Technologies’ Invoicing and Payment Policy attached in the License and Services Agreement. (Contract is effective
upon full execution.)
FINANCIAL IMPACT
Total cost of recommendation: $28,000.00
Budget line item(s) to be used: N/A - to be funded using American Rescue Plan Funds
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
David Conner, previously reviewed Tyler Technologies legal documents.
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Brian Peacock, Katrina Taylor
Action required (list contact persons/addresses if documents are to be mailed or emailed): Brian Peacock email signed documents to Tyler Technologies contact who will return a counter signed copy. Katrina Taylor enter Tyler Technologies Implementation Assistance project in Munis.
Address correspondence to:
Tyler Technologies, Inc.
One Tyler Drive
Yarmouth, Maine 04096
Attention: Chief Legal Officer
Additional instructions/notes: N/A