Meeting Type: BCC Regular Meeting
Meeting Date: 7/6/2021
Item Status: New
From: Cian Harrison, Clerk/Treasurer; Brian Peacock, CIS Director
Submitted by: Katrina Taylor, Grants Coordinator
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ITEM TITLE
Title
Motorola Equipment Lease Purchase Agreement #24671 - Change Order 002
Body
STAFF RECOMMENDATION
Recommendation
Authorize the Chairman to execute Change Order 002 for Motorola Equipment Lease Purchase Agreement #24671 2-Site Add to Baldwin County Master Core ALA18P124A which adds Radio Management Licenses.
End
BACKGROUND INFORMATION
Previous Commission action/date: 06/15/2021
Background: During its regularly scheduled meeting held on June 15, 2021, the Baldwin County Commission approved the allocation of $170,000.00 of American Rescue Plan Act (ARPA) funds for the Motorola Radio Management Licenses.
Change order 002 will allow for remote management of First Responder communications equipment affiliated with these sites.
02/02/2021 - Authorized and approved the Chairman to execute Change Order 001 for Motorola Equipment Lease Purchase Agreement #24671 2-Site Add to Baldwin County Master Core ALA18P124A which descopes certain site development services and adds MPLS routers and installation services for interzone capability. The Change Order will have no effect to the existing lease equipment list and there will be a net charge of $0 to the overall project.
09/20/2019 - Took the following actions regarding the Motorola Solutions, Inc. Proposal (Motorola Equipment Lease Purchase Agreement #24671) for the P25 Coverage Site Addition in the Gulf Shores and Fort Morgan area: 1) Authorized the Chairman to execute the 2-Site Add to Baldwin County Master Core ALA18P124A and; 2) Authorized the Chairman, County Administrator, County Attorney and Communications and Information Systems (CIS) Director to execute the following:
a) Equipment Lease-Purchase Agreement
b) Communications System Agreement (Lease)
c) Software License Agreement (Exhibit A to Communications System Agreement)
d) Any and all other required documentation related to the approval of the P25 RF Coverage Site in the Gulf Shores or Fort Morgan area. These sites would utilize existing vertical assets in both locations.
FINANCIAL IMPACT
Total cost of recommendation: $170,000.00
Budget line item(s) to be used: N/A - to be funded using American Rescue Plan Funds
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
No
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Brian Peacock, Katrina Taylor
Action required (list contact persons/addresses if documents are to be mailed or emailed): Brian Peacock email signed documents to Motorola contact who will return a counter signed copy. Katrina Taylor enter Motorola Radio Management project in Munis.
Address Correspondence to:
Stephanie Shirley, Motorola Representative
Team One Communications, Inc.
3360 Key Street
Mobile, Alabama 36609
Additional instructions/notes: N/A