Meeting Type: BCC Regular Meeting
Meeting Date: 7/6/2021
Item Status: New
From: Cian Harrison, Clerk/Treasurer; Sherry-Lea Botop, Community
Engagement Manager/Public Information Officer
Submitted by: Katrina Taylor, Grants Coordinator
______________________________________________________________________
ITEM TITLE
Title
First Addendum to the Agreement with Community Action Agency of South Alabama and Baldwin Together
Body
STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the First Addendum to the Fiscal Sponsor/Partnership Agreement between the Baldwin County Commission, Community Action Agency of South Alabama (CAA), and Baldwin Together Long-Term Recovery Project (Baldwin Together), originally approved during the July 21, 2020, regular meeting.
This Addendum extends the program termination date to December 31, 2021, allocating $25,000.00 of American Rescue Plan Act (ARPA) funds to provide additional funding for Baldwin Together, and increases the hourly rate for case managers from $17.00 per hour to $19.00 per hour. Any funds allocated by the County and not expended in furtherance of Baldwin Together prior to any termination of the Agreement and this First Addendum shall be returned to the County.
End
BACKGROUND INFORMATION
Previous Commission action/date: 06/15/2021 - Approved the allocation of $25,000.00 of American Rescue Plan Act (ARPA) funds for the Baldwin Together Case Manager.
07/21/2020 - Approved the execution of an Agreement to authorize the allocation of $50,000.00 to be used for case managers’ salaries. Payment was provided to Community Action Agency of South Alabama as they serve as the fiscal sponsor for “Baldwin Together.” The original agreement expires July 30, 2021.
Background: The Commission and Baldwin Together have expressed interest in continuing this community program. Therefore, an addendum to the original agreement is necessary. Please see attached documents for additional details.
During the April 28, 2020, Baldwin County Commission Emergency Special Meeting, the Commission authorized the establishment of Baldwin Moving Forward: Baldwin County-wide Recovery Working Group, to be tasked with creating a plan for a one-stop information and resource model related to the Coronavirus (COVID-19) pandemic and the economic impact on Baldwin County citizens.
This plan, Baldwin Moving Forward, was presented during the June 16, 2020, Work Session. The Commission has provided input and feedback and asked Baldwin Moving Forward/Baldwin County Voluntary Organizations Active in Disaster (VOAD) to return with a revised budget and more clearly defined needs assessment demonstrated by data from Baldwin County communities and social service organizations.
The in-kind contributions from stakeholders are valued at $37,475.00. Baldwin Moving Forward/Baldwin County VOAD has requested an additional $7,500.00 from stakeholders who have not participated in kind, and Community Action Agency has made a verbal offer to help meet the remainder of our project budget.
Oversight of the programmatic elements of case management and performance of the case manager to be provided by a three to five-person review committee of Baldwin Moving Forward Working Group members.
Community Action will report funds spent back to the County Commission for documentation and potential reimbursement opportunities. Employees will be hired by Community Action Agency to serve as Case Managers for Baldwin Together. Upon mid-year report from the program leadership, the Baldwin County Commission released the secondary financial allocation to support the program until the termination date of the agreement, July 2021.
FINANCIAL IMPACT
Total cost of recommendation: $25,000.00
Budget line item(s) to be used: N/A - to be funded using American Rescue Plan Funds
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Approved by Brad Hicks, County Attorney
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration and Katrina Taylor
Action required (list contact persons/addresses if documents are to be mailed or emailed): Administration - mail cover letter and Agreement to the following:
Ms. Dana Jepsen, Chair, Baldwin Together, Long Term Recovery, 9315 Spanish Fort Blvd., Spanish Fort, Alabama 36527
Ms. Rosetta Pender, Community Action Agency of South Alabama, Post Office Box 250, Daphne, Alabama 36526
Katrina Taylor enter ARPA project in Munis.
Additional instructions/notes: N/A