Meeting Type: BCC Regular Meeting
Meeting Date: 7/20/2021
Item Status: New
From: Wanda Gautney, Purchasing Director/Cian Harrison, Clerk/Treasurer
Submitted by: Loren Lucas, Assistant Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Rental of One (1) New Copy Machine for the Baldwin County Finance and Accounting Department Located in Bay Minette, Alabama for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the rental agreement with Sharp Electronics Corporation for the rental of one (1) new copy machine off the State of Alabama bid for thirty-six (36) months effective on the date of full execution as follows:
Location: Finance and Accounting Department - Bay Minette
Model: MX-6071
Price: $217.00/month
Excess Charge/copy: $0.0054 BW; $0.0400 Color
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: The rental agreement for the copy machine currently in use at the Finance and Accounting Department in Bay Minette has ended. Sharp Electronics Corporation has submitted a rental agreement for a new copy machine off the State of Alabama Contract. The proposed rental agreement is for a period of thirty-six (36) months and will include all supplies, toner and developer. Baldwin County is paying a total of $217.00 per month for the machine currently in use, and this amount would remain the same for the new machine under the proposed rental agreement.
FINANCIAL IMPACT
Total cost of recommendation: $217.00 per month
Budget line item(s) to be used: 10051700.52210
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard State of Alabama Contract Rental Agreement
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 7/20/2021
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to vendor
Additional instructions/notes: N/A