Meeting Type: BCC Regular Meeting
Meeting Date: 9/7/2021
Item Status: New
From: Wanda Gautney, Purchasing Director/Patrick Addison, PH&J Architects/Sheriff Hoss Mack/Chief Anthony Lowery
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Emergency Water Pipe Replacement Project at the Baldwin County Corrections Center Located in Bay Minette, Alabama
Body
STAFF RECOMMENDATION
Recommendation
Approve the attached Change Order #1 in the amount of $100,334.42 from PlumCore, Inc., for the Emergency Water Pipe Replacement Project at the Baldwin County Corrections Center and authorize the Chairman to execute the Change Order.
End
BACKGROUND INFORMATION
Previous Commission action/date:
09/03/2019 meeting: 1) Approved the attached AIA Contract for the Architectural Services with PH & J Architects, Inc., for the Emergency Water Pipe Replacement project at the Baldwin County Corrections Center in the amount of 7.2% of the project cost and authorized the Chairman to execute the Contract contingent upon approval of the County Attorney; and 2) Authorized the Purchasing Director and Architect to solicit informal bids in accordance with Code of Alabama, Section 39-2-2(3)(g) for the emergency water pipe replacement project at the Baldwin County Corrections Center.
04/07/2020 meeting: 1) Awarded the bid to the lowest bidder, PlumCore, Inc., for the emergency water pipe replacement project at the Baldwin County Corrections Center located in Bay Minette as follows and authorize the Chairman to execute the Construction Contract. Base Bid Amount: $2,778,424.00; Alternate #1: $512,206.00 (Water Control for Inmate WC Plumbing Fixtures); Alternate #4: $23,361.00 (New LED Light Fixtures in New Lay-in-Ceilings); Total Amount: $3,313,991.00; Construction Time: 240 days; 2) And not awarding Alternate #2 (Replace Air Control Valves at Phonematic Fixtures and Alternate #3 (Retrofit Mechanical Valves to Phonematic Fixtures).
Funding source: 2020A Warrants - $2,500,000.00, the remaining budget needed is to be determined.
Background: The Architect, Patrick Addison has submitted Change Order #1 for Commission approval on the Emergency Water Pipe Replacement project at the Baldwin County Corrections Center in the amount of $100,334.42. This change order is for repair and rebuild existing water values throughout the Jail to stop existing leaks to fixtures and devices in the amount of $70,999.26 and repaint and coat K-Block Building prior to the inmates being reintroduced to the building after plumbing work has be completed in the amount of $29,335.16 for a total Change Order amount of $100,334.42. The original construction cost of this project is $3,313,991.00 including Change Order #1 in the amount of $100,334.42 the new construction cost will be $3,414,325.42.
FINANCIAL IMPACT
Total cost of recommendation: $100,334.42
Budget line item(s) to be used: 10052200.55950
If this is not a budgeted expenditure, does the recommendation create a need for funding? Increase in funding amount provided from fund balance
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 09/07/2021
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Contractor
Additional instructions/notes: N/A