Meeting Type: BCC Regular Meeting
Meeting Date: 9/7/2021
Item Status: New
From: Wanda Gautney, Purchasing Director/Junius Long, Building Facilities Coordinator
Submitted by: Loren Lucas, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG21-36A - Provision of HVAC Chiller Annual Preventative Maintenance Services for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Award the bid for the Provision of HVAC Chiller Annual Preventative Maintenance Services for the Baldwin County Commission to the lowest bidder, Trane U.S., Inc. dba Trane Technologies, as per the attached Award Listing and authorize the Chairman to execute the Contract. The Contract shall be effective immediately upon the same date as its full execution for a period of twelve (12) months with an option to extend for two (2) additional twelve (12) month terms.
End
BACKGROUND INFORMATION
Previous Commission action/date:
08/03/2021 meeting: 1) Rejected the bids received and authorized the Purchasing Director to re-bid for the Provision of HVAC Chiller Annual Preventative Maintenance Services for the Baldwin County Commission; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid was advertised.
06/15/2021 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Provision of HVAC Chiller Annual Preventative Maintenance Services for the Baldwin County Commission; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid was advertised.
Background: Bids were opened in the Purchasing Conference Room on August 20, 2021, at 1:30 P.M. Three (3) bids were received. Staff recommends the Commission award the bid for the Provision of HVAC Chiller Annual Preventative Maintenance Services to the lowest bidder, Trane U.S., Inc. dba Trane Technologies, as per the attached Award Listing. Bid Tabulation is attached for review.
FINANCIAL IMPACT
Total cost of recommendation: $13,422.00 per year
Budget line item(s) to be used: 10051995.52310
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Professional & Construction Contract
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 09/07/2021
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to bidders
Additional instructions/notes: N/A