Meeting Type: BCC Regular Meeting
Meeting Date: 9/7/2021
Item Status: New
From: Wanda Gautney, Purchasing Director/Brian Peacock, CIS Director/Adam Scarborough, Assistant CIS Director
Submitted by: Loren Lucas, Assistant Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG21-43 - Provision of Fiber Optic Network - Maintenance and Locates for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Award the bid to for the Provision of Fiber Optic Network - Maintenance and Locates to the lowest bidder, Two-Way Communications, Inc., d/b/a 2-Way, Inc., as per the attached Award Listing and authorize the Chairman to execute the Contract. Contract is effective immediately upon the same date as its full execution for twelve (12) months with the option to extend for two (2) additional twelve (12) month terms.
End
BACKGROUND INFORMATION
Previous Commission action/date:
08/03/2021 meeting: 1) Approved the specifications for the Provision of Fiber Optic Network-Maintenance and Locates and authorized the Purchasing Director to place a competitive bid; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid was advertised.
Background: Bids were opened in the Purchasing Conference Room on August 24, 2021, at 1:30 P.M. Two (2) bids were received. Staff recommends the Commission award the bid to the lowest bidder, Two-Way Communications, Inc., d/b/a 2-Way, Inc., as per the attached Award Listing and authorize the Chairman to execute the Contract. Bid Tabulation attached for review.
FINANCIAL IMPACT
Total cost of recommendation: $6,583.33 per month; Total per year $78,999.96
Budget line item(s) to be used: 10051101.52290
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard County Contract for Professional and Construction Services
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 09/07/2021
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to bidders
Additional instructions/notes: N/A