Meeting Type: BCC Regular Meeting
Meeting Date: 9/21/2021
Item Status: New
From: Zach Hood, Baldwin County Emergency Management Agency (BCEMA) Director
Submitted by: Michael Purner, BCEMA Logistics Division Manager
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ITEM TITLE Title
Resolution #2021-131 - Fiscal Year 2021 Budget Amendment #6
Body
STAFF RECOMMENDATION
Recommendation
Related to the Baldwin County Fiscal Year 2021 Budget, take the following actions:
1) Adopt Resolution #2021-131 of the Baldwin County Commission which amends the Baldwin County Fiscal Year 2021 Budget (Baldwin County Emergency Management Agency Capital Purchase); and
2) Authorize the Purchasing Director to purchase a 2022 Chevrolet Silverado 1500 4WD Crew Cab Work Truck for an estimated replacement cost of $32,000.00; and
3) Authorize the Chairman to execute the Power of Attorney for Vehicle Transactions and Sworn Statement in Proof of Loss for 2015 Chevrolet Tahoe.
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: A 2015 Chevrolet Tahoe VIN #1GNLC2EC9FR675716 was damaged in the Orange Beach hailstorm on 04/10/2021 and was subsequently declared a total loss by the ACCA Liability Self-Insurance Fund, Inc.
Estimated replacement cost of the vehicle is $32,000.00. ACCA Liability Self-Insurance Fund, Inc. has issued an offer for total loss in the amount of $20,475.00. BCEMA is requesting a budget adjustment cover the difference between the insurance offer and cost of a new vehicle.
BCEMA is requesting an estimated $4,475.00 for the purpose of:
1) Purchasing operational vehicle accessories
2) Baldwin County Sheriff’s Office labor/material costs for installation
FINANCIAL IMPACT
Total cost of recommendation: $36,475.00
Budget line item(s) to be used: 10052300.55500
If this is not a budgeted expenditure, does the recommendation create a need for funding? Yes, additional funding to be provided from fund balance reserved.
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration have Chairman sign two (2) copies of Proof of Loss forms; Ron Cink, Budget Director to process budget amendment entry; Michael Purner, EMA Logistics Division Manager to submit purchase requisition, and Ken Strong, Risk Manager to submit forms (signed by Chairman) to ACCA Liability Self-Insurance Fund, Inc.
Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A
Additional instructions/notes: N/A