Meeting Type: BCC Regular Meeting
Meeting Date: 9/21/2021
Item Status: New
From: Wayne Dyess, County Administrator
Submitted by: Victoria Key, Administrative Support Specialist
______________________________________________________________________
ITEM TITLE
Title
Request to Use Byrnes Lake Landing and the Bicentennial Park Grounds for Overnight Camping and a Movie Screening Event “On Set Cinema” - Event Date Change
Body
STAFF RECOMMENDATION
Recommendation
Related to the Overnight Camping and a Movie Screening Event at Byrnes Lake Landing and at Bicentennial Park as previously approved by the Commission on July 6, 2021, take the following action:
As requested by Mr. Kenny Caperton, revise the dates previously approved for the event from October 25-26, 2021 to April 8-9, 2022.
The event held by Mr. Caperton will utilize the County-owned Byrnes Lake Landing site for a movie screening event, “On Set Cinema,” for approximately three (3) hours after sunset and the County-owned Bicentennial Park grounds for overnight camping and an additional movie viewing event.
This approval is contingent upon Mr. Caperton providing the County with a updated Certificate of Liability Insurance that meets County requirements prior to the event taking place and executing a updated Facility Event Space Rental Agreements for both events.
End
BACKGROUND INFORMATION
Previous Commission action/date: July 6, 2021 - Approved by the Baldwin County Commission, a request from Mr. Caperton to use Byrnes Lake Landing and the Bicentennial Park grounds for overnight camping and a movie screening event on October 25-26, 2021.
Background: Staff received correspondence from Mr. Caperton on September 7, 2021 requesting the previously approved dates of October 25-26, 2021 to be changed to April 8-9, 2022.
Mr. Caperton operates a project, “On Set Cinema,” where movies are shown all over the country at their actual filming locations. Byrnes Lake Landing was one of the filming sites for the movie “Friday the 13th” and Mr. Caperton is requesting to hold the event at Byrnes Lake Landing for that reason (see attached itinerary).
The event is a for-profit event with a maximum of 50 people attending who would buy tickets from Mr. Caperton to participate.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Commission Administration staff
Action required (list contact persons/addresses if documents are to be mailed or emailed): Send two (2) Facility Event Space Rental Agreements (One (1) for Bicentennial Park, one (1) for Brynes Lake Landing) via email to Mr. Caperton for signature (kennycaperton@gmail.com <mailto:kennycaperton@gmail.com>). Request updated certificate of liability.
Additional instructions/notes: Notify Mr. Caperton of follow-up process to finalize his reservation.