Meeting Type: BCC Regular Meeting
Meeting Date: 10/5/2021
Item Status: New
From: Wayne Dyess, County Administrator; Anu Gary, Administrative Services Manager
Submitted by: Victoria Key, Administrative Support Specialist
______________________________________________________________________
ITEM TITLE
Title
Renewal of Intergovernmental Service Agreements with Municipalities for the Use of County Voting Machines and the Services of the County Voting Machine Custodian and Employees for Municipal Elections
Body
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Adopt Resolution #2022-002 of the Baldwin County Commission, as authorized by Code of Alabama 1975, Section 11-102-1, providing for a determination by the Baldwin County Commission to enter into an Intergovernmental Service Agreement with municipalities in Baldwin County, Alabama, to allow the municipalities to use the County’s voting machines and the services of the County Voting Machine Custodian for municipal elections; and
2) Authorize the Chairman to execute an Intergovernmental Service Agreement with each Baldwin County municipality that wishes to use County-owned voting machines:
City of Bay Minette
City of Daphne
Town of Elberta
City of Fairhope
City of Foley
City of Gulf Shores
Town of Loxley
Town of Magnolia Springs
City of Orange Beach
Town of Perdido Beach
City of Robertsdale
Town of Silverhill
City of Spanish Fort
Town of Summerdale
The term of this Agreement shall be for three (3) years from its Effective Date. This document may be amended only upon written approval by the parties hereto, and any such amendment shall be approved by the same method by which this original Agreement has been approved by the parties. The parties may renew the contract for another term of not more than three (3) years on the same or amended terms by the same method by which the original contract was adopted.
End
BACKGROUND INFORMATION
Previous Commission action/date: October 16, 2018
Background: The State of Alabama Ethics Commission, Advisory Opinion No. 2018-03 issued on June 6, 2018, states that counties and municipalities may enter into contracts through which the municipality reimburses the county for the use of the county's election equipment and county employees who possess the requisite skill and knowledge to operate the equipment; but municipalities may not directly engage the county employee to do so under these facts without putting the employee in the position of violating Code of Alabama 1975, Section 36-25-S (a) and (c).
October 16, 2018, BCC Regular Meeting - The Commission adopted Resolution #2019-010 of the Baldwin County Commission, as authorized by Code of Alabama 1975, Section 11-102-1, providing for a determination by the Baldwin County Commission to enter into an Intergovernmental Service Agreement with municipalities in Baldwin County, Alabama, to allow the municipalities to use the County’s voting machines and the services of the County Voting Machine Custodian for municipal elections and authorized the Chairman to execute an Intergovernmental Service Agreement with each Baldwin County municipality that wishes to use County-owned voting machines.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: Reviewed previously by County Attorney
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration - forward copy of the resolution and the agreement to each municipality in Baldwin County, addressed to Mayor, ATTN: City/Town Clerk:
City of Bay Minette
Bob Wills, Mayor
Rita Diedtrich, Clerk
301 D’Olive Street
Bay Minette, Alabama 36507
City of Daphne
Robin LeJeune, Mayor
Candace Antinarella, Clerk
Post Office Box 400
Daphne, Alabama 36526
Town of Elberta
Jim Hamby, Mayor
Caryn H. Woerner, Clerk
Post Office Box 277
Elberta, Alabama 36530
City of Fairhope
Sherry Sullivan, Mayor
Lisa A. Hanks, Clerk
Post Office Drawer 429
Fairhope, Alabama 36533
City of Foley
Ralph Hellmich, Mayor
Katy Taylor, Clerk
Post Office Box 1750, Foley, Alabama 36536
City of Gulf Shores
Robert Craft, Mayor
Wanda Parris, Clerk
Post Office Box 299
Gulf Shores, Alabama 36547
Town of Loxley
Richard Teal, Mayor
Melissa Lawrence, Clerk
Post Office Box 9
Loxley, Alabama 36551
Town of Magnolia Springs
Kim Koniar, Mayor
Hannah Driskell, Clerk
Post Office Box 890
Magnolia Springs, Alabama 36555
City of Orange Beach
Tony Kennon, Mayor
Renee Eberly, Clerk
Post Office Box 458
Orange Beach, Alabama 36561
Town of Perdido Beach
Kae Hamilton, Mayor
Lynn Thompson, Clerk
9212 County Road 97
Perdido Beach, Alabama 36530
City of Robertsdale
Charles Murphy, Mayor
Shannon Burkett, Clerk
Post Office Box 429
Robertsdale, Alabama 36567
Town of Silverhill
Jared Lyles, Mayor
Nicole Haigler, Clerk
Post Office Box 309
Silverhill, Alabama 36576
City of Spanish Fort
Mike McMillan, Mayor
Becky Gaines, Clerk
7361 Spanish Fort Blvd
Spanish Fort, Alabama 36577
Town of Summerdale
David Wilson, Mayor
Tiffany Lynn, Clerk
502 West Lee Ave
Summerdale, Alabama 3658
Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A
Additional instructions/notes: N/A