Meeting Type: BCC Regular Meeting
Meeting Date: 10/19/2021
Item Status: New
From: Brian Peacock, CIS Director
Submitted by: Susan Kilby-Aaron, Business Manager
______________________________________________________________________
ITEM TITLE
Title
Microsoft Volume Licensing Agreement
Body
STAFF RECOMMENDATION
Recommendation
Approve the Microsoft Volume Licensing Agreement between the Baldwin County Commission and Microsoft and authorize the Chairman to execute any related documents.
This Agreement is effective October 1, 2021, and will expire on September 30, 2024. End
BACKGROUND INFORMATION
Previous Commission action/date: 10/02/2018
Background: This Volume Licensing Enrollment is an Enterprise Agreement for 1082 qualified users along with hardware license needed to support Baldwin County Commission’s infrastructure.
FINANCIAL IMPACT
Total cost of recommendation: $463,374.56 (Total Cost for Year 1)
Budget line item(s) to be used: 10051965.52351 To be allocated among various departments depending on user count for FY2022.
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Yes
Reviewed/approved by: Brad Hicks, County Attorney, reviewed/approved October 7, 2021.
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration staff to send signed documentation to Software House International (SHI).
SHI: Submit documentation to Microsoft for full execution. Susan Kilby to follow up with Administration staff.
Action required (list contact persons/addresses if documents are to be mailed or emailed): Signed documentation sent to:
Software House International Corporation (SHI)
Attn: Mr. Bret Santucci
290 Davidson Ave
Somerset, New Jersey 08873
SHI, our solutions partner, will then submit to Microsoft for full execution.
Additional instructions/notes: N/A