Meeting Type: BCC Regular Meeting
Meeting Date: 10/19/2021
Item Status: New
From: Terri Graham, Development and Environmental Director
Submitted by: Suzanne Doughty, Senior Accountant
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ITEM TITLE
Title
Resolution #2022-010 - Fiscal Year 2022 Solid Waste Budget Adjustment
Body
STAFF RECOMMENDATION
Recommendation
1) Adopt Resolution #2022-010 which amends the Fiscal Year 2022 Budget approved during the September 21, 2021, Baldwin County Commission meeting per Resolution #2021-128, to authorize additional funding of $100,000 for Fund 511 capital expenditures.
2) Create an additional cost center for Fund 511 - Garbage Collection to allow for more accurate tracking of maintenance shop expenses which are currently budgeted and recorded in totality to Fund 510.54370 Equipment Maintenance. Further, authorize the reclassification of fifty percent (50%) of the approved Fiscal Year 2022 Fund 510.54370 budget to the newly created 511 cost center and applicable object codes.
End
BACKGROUND INFORMATION
Previous Commission action/date: September 21, 2021
Background: The Baldwin County Commission adopted the Fiscal Year 2022 Budget on September 21, 2021, per Resolution #2021-128. Included in the approved Decision Item list for FY22 was the purchase of five (5), thirty-three (33 yd) ASL garbage trucks for the estimated total of $900,000.00. Per the current quotes, an additional $100,000.00 is necessary to complete the capital purchase of the five (5) garbage trucks.
Historically, Solid Waste Maintenance Shop expenses have been recorded to Fund 510 - Landfill with fifty percent (50%) cost allocation appropriated to Fund 511 - 54800 Garbage Collections. With the change to MUNIS a more efficient solution for recording the costs is a separation between funds, which will allow more effective tracking, recording and allocation of expenses based on actual usage of equipment maintenance shop resources.
FINANCIAL IMPACT
Total cost of recommendation: $100,000.00
Budget line item(s) to be used: 511.54800 55240
If this is not a budgeted expenditure, does the recommendation create a need for funding? Yes. Funding for capital equipment proprietary funds is provided by fund balance reserves.
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Budgeting, Finance and Accounting, Solid Waste
Action required (list contact persons/addresses if documents are to be mailed or emailed): Budgeting - Post adjustment entry, Finance and Accounting - create new Fund 511 Cost Center and applicable object codes.
Additional instructions/notes: N/A