Meeting Type: BCC Regular Meeting
Meeting Date: 11/2/2021
Item Status: New
From: Wanda Gautney, Purchasing Director/Joey Nunnally, County Engineer/Nicholas Gray, Watermark Design Group, LLC
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Construction of the Baldwin County Highway Maintenance Facility (Area 200) Located in Silverhill, Alabama for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Approve Change Order No. 1 in the amount of $26,700.38 with Lord & Son Construction, Inc., on the construction of the Baldwin County Highway Maintenance Facility (Area 200) located in Silverhill, Alabama and authorize the Chairman to execute the Change Order.
End
BACKGROUND INFORMATION
Previous Commission action/date:
03/17/2020 meeting: Approved the attached AIA Contract for the architectural services with Watermark Design Group, LLC, for the design of a two (2) new Baldwin County Area 100 and Area 200 Highway Maintenance Facilities located in Bay Minette, and Silverhill, Alabama in the amount of 6% of the construction cost for the new plus normal reimbursable expenses and authorize the Chairman to execute the Contracts.
07/07/2020 meeting: Authorized the Purchasing Director to advertise for the Pre-qualification of Contractors for the construction of two (2) new Baldwin County Highway Maintenance Buildings Located in Bay Minette, and Silverhill, Alabama.
08/18/2020 meeting: Rejected all fourteen (14) applications received due to incomplete proposals on the construction of two (2) new Baldwin County Highway Maintenance Buildings located in Bay Minette, and Silverhill, Alabama projects; and 2) Authorized the Purchasing Director to re-advertise for the Pre-qualification of Contractors for the construction of two (2) new Baldwin County Highway Maintenance Buildings Located in Bay Minette, and Silverhill, Alabama.
11/03/2020 meeting: 1) Approved the following ten (10) pre-qualification applications on the Construction of Two (2) Highway Maintenance Buildings: Witherington Construction Corporation, Fitzgerald Construction, LLC, Thomas Industries, Inc. DBA Thomas Construction, White-Spunner Construction, Inc., Sycamore Construction, Inc., J T Harrison Construction Co., Inc., Parsco, LLC DBA Parsco Construction, LLC, Lord & Son Construction, Inc., Ben M Radcliff Contractor, Inc., and Eric Lazzari Construction, LLC; and 2) Rejected the applications of the following ten (10) applicants as non-qualified: The Highland Group, Bayshore Construction Co., Inc., D & B Builders, Inc., Stephens Construction and Concrete, Inc., PCI Support Services, LLC, Abuck Incorporated, G A West & Company, Inc., Gordon & Zakary, Inc., M W Rogers Construction Co., LLC, and Triptek Construction, LLC; and 3) Authorized the Purchasing Director and the Architect to bid the project.
05/04/2021 meeting: 1) Awarded the bid for the construction of the Baldwin County Highway Maintenance Facility (Area 200) located in Silverhill to the lowest bidder, Lord & Son Construction, Inc., as follows and authorized the Chairman to execute the Contract. Base Bid Amount: $2,135,000.00; Construction Time: 320 calendar days; and
Not awarding Add Alternate #1 in the amount of $40,336.00 (PEMB Storage Apparatus within the shop Area.
Background: The Architect, Nicholas Gray is submitting for Commission approval Change Order #1 in the amount of 26,700.38 on the construction of the Baldwin County Highway Maintenance Facility (Area 200). The change order will increase the contract amount for cost associated with 3-hour Fire Wall revisions and related modifications to the plans for permitting compliance; revising hollow metal door to wood door, updated jambs and safety glass within the fire rated walls as discovered during submittal process; a credit associated with replacing marine grade plywood with pressure treated plywood in the enclosed unconditioned areas of the mezzanine and storage room 129; and the cost increase associated with a discrepancy between the electrical and civil relating to power for the sanitary lift station.
FINANCIAL IMPACT
Total cost of recommendation: $26,700.38
Budget line item(s) to be used: 11153112.55240
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 11/02/2021
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Contractor
Additional instructions/notes: N/A