Meeting Type: BCC Regular Meeting
Meeting Date: 11/2/2021
Item Status: New
From: Wanda Gautney, Purchasing Director/Terri Graham, Solid Waste Director/Ed Fox, Landfill Manager
Submitted by: Wanda Gautney, Purchasing Director
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ITEM TITLE
Title
Competitive Bid #WG21-45 - Provision of Closed Top Recycling Roll-off Containers for the Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Reject the bid received and authorize the Purchasing Director to re-bid for the Provision of Closed Top Recycling Roll-off Containers for the Baldwin County Commission; and
2) Further, authorize the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
End
BACKGROUND INFORMATION
Previous Commission action/date:
09/07/2021 meeting: 1) Approved the specifications and authorized the Purchasing Director to place a competitive bid for the Provision of Closed Top Recycling Roll-off Containers; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
Background: Bids were opened in the Purchasing Conference Room on October 4, 2021, at 1:30 P.M. One (1) bid was received. The attached bid specifications have been revised to include an escalation clause in order to obtain more competitive pricing. The coronavirus pandemic disrupted the supply and demand of steel in the United States and abroad. Now, as the worldwide economic recovery unfolds and steel demand increases, steel production is slow to come back online. This combination of increased demand against the backdrop of reduced production may lead to spikes in the price of steel. Including an escalation clause in the specifications will help protect the County from sudden changes in pricing and help maintain our bids competitive status.
FINANCIAL IMPACT
Total cost of recommendation: N/A
Budget line item(s) to be used: N/A
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 11/02/2021
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Mail Bids & Letter to Bidder
Additional instructions/notes: N/A