Meeting Type: BCC Regular Meeting
Meeting Date: 11/2/2021
Item Status: New
From: Wanda Gautney, Purchasing Director/Cliff McCollum, Constituent Services Director
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Rental of One (1) New Copy Machine for the Legislative Office Located in Bay Minette, Alabama for Baldwin County Commission
Body
STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the rental agreement with Sharp Electronics Corporation for one (1) new copy/scanner machine off the State of Alabama bid for thirty-six (36) months effective the date of execution as follows:
Location: Baldwin County Legislative Delegation Office, Bay Minette, AL
Model: MX-2651
Price: $97.55/month
Excess Charge/copy: $0.0079 BW & $0.0450 Color
End
BACKGROUND INFORMATION
Previous Commission action/date: N/A
Background: The current copy machine rental agreement for the Baldwin County Legislative Delegation Office has ended. The old machine will be replaced with a new copier, which will be rented off the State of Alabama Contract. Sharp Electronics Corporation has submitted a rental agreement to replace the old machine with a new machine. The rental agreement is the thirty-six (36) months and will include all supplies, toner and developer. The are currently paying $97.06 per month.
FINANCIAL IMPACT
Total cost of recommendation: $97.55 per month
Budget line item(s) to be used: 10051904.52210
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
Standard State Bid Rental Agreement
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 11/02/2021
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A
Additional instructions/notes: N/A