Meeting Type: BCC Regular Meeting
Meeting Date: 11/16/2021
Item Status: New
From: Joey Nunnally, P.E., County Engineer
Frank Lundy, P.E., Operations Manager
Submitted by: Lisa Sangster, Administrative Support Specialist IV
______________________________________________________________________
ITEM TITLE
Title
J.M. Wood Auction Company, Inc. - Equipment Auction List
Body
STAFF RECOMMENDATION
Recommendation
Approve and authorize the Chairman to execute the attached list of Highway Department equipment for sale by auction (Exhibit A) at the J.M. Wood Auction facility in Montgomery, Alabama, on December 7-8, 2021.
End
BACKGROUND INFORMATION
Previous Commission action/date: 12/17/2019; 1/5/2021
Background:
December 17, 2019 - The Commission approved and authorized the Chairman to execute the Auction Sales Agreement between J.M. Wood Auction Company, Inc., and the Baldwin County Commission, which is applicable to all departments of the Commission, with all future equipment inventory lists being brought to the Commission for approval. (This Agreement became effective January 1, 2020, and will terminate twelve (12) months from its effective date with an automatic renewal for an additional two (2) years, in one (1) year increments, unless cancelled by either party with a 30-day written notice prior to contract renewal.) The Commission also approved and authorized the Chairman to execute the lists of Highway Department and Solid Waste Department equipment for sale by auction at the J.M. Wood Auction facility in Montgomery, Alabama, on March 17-21, 2020.
January 5, 2021 - The Commission approved and authorized the Chairman to execute the list of Highway Department equipment for sale by auction at the J.M. Wood Auction facility in Montgomery, Alabama, on March 16-20, 2021.
There is a $148,000.00 Gross Guarantee for the Highway Department auction equipment for the December 7-8, 2021, auction. Per the contract, there will be a 6% commission deducted from the proceeds.
FINANCIAL IMPACT
Total cost of recommendation: Highway Department Estimated Gross Proceeds ($148,000.00)
Budget line item(s) to be used: 111.61825
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration Staff, Highway Department (James Martin)
Action required (list contact persons/addresses if documents are to be mailed or emailed): Administration Staff prepare correspondence and have Highway equipment list executed by the Chairman. James Martin, Highway Department, will handle follow up activities for equipment auction.
Contact:
Bryant S. Wood
President
J.M. Wood Auction Company, Inc.
3475 Ashley Road
Montgomery, Alabama 36108
Additional instructions/notes: N/A