Meeting Type: BCC Regular Meeting
Meeting Date: 11/16/2021
Item Status: Addendum
From: Commissioner James E. Ball, Chairman; Wayne Dyess, County Administrator
Submitted by: Anu Gary, Administrative Services Manager
______________________________________________________________________
ITEM TITLE
Title
FY 2022 Budget Amendment and Amendment of Memorandum of Agreement with Adams & Reese, LLP for Lobbyist Services for Fiscal Year 2022
Body
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Adopt Resolution #2022-026 which amends Baldwin County Fiscal Year Budget 2022; and
2) Approve the amendment of the Memorandum of Agreement between the Baldwin County Commission and Adams & Reese, LLP, to add a add additional scope of services which would include general state governmental relations representation for additional issues not limited solely to economic development issues and increasing of the monthly flat fee retainer from $6,000.00 to $7,750.00.
This amendment is effective December 1, 2021. The contract termination date remains September 30, 2021.End
BACKGROUND INFORMATION
Previous Commission action/date: 09/21/2021 - Current Agreement with Adams & Reese, LLP approved by the Commission.
Background: Chairman Ball received correspondence from Adams & Reese, LLP, dated November 5, 2021, requesting for the current agreement to be amended to add additional scope of services which would include general state governmental relations representation for additional issues not limited solely to economic development issues. Based on the revised scope of work, Adams & Reese proposed an increase of the monthly flat fee retainer from $6,000.00 to $8,250.00.
During the November 15, 2021, BCC Work Session, representatives from Adams & Reese, LLP were present to discuss the proposal.
PREVIOUS COMMISSION ACTION:
On September 21, 2021, the Commission approved the appropriation of funds in the amount not to exceed $72,000.00 to Adams & Reese, LLP for lobbying activities during Fiscal Year 2022. The agreement commenced October 1, 2021, and expires September 30, 2022.
FINANCIAL IMPACT
Total cost of recommendation: If approved, annual cost of this contract would increase from $72,000.00 to $TBD.
Budget line item(s) to be used: Contract Services
If this is not a budgeted expenditure, does the recommendation create a need for funding? Yes, additional $27,000.00 annually would have to be budgeted, Budget Amendment (FY 2022 Budget) would be necessary in order to fund the increase.
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: Administration Staff
Action required (list contact persons/addresses if documents are to be mailed or emailed): If action is taken, Administration to send correspondence (Revised Engagement executed by Chairman and fully executed copy of original MOA) to:
Adams and Reese LLP
Attention: C. Britton Bonner
11 North Water St. NW
Suite 23200
Mobile, Alabama 36602
Admin staff: Upload original agreement with amendment document (revised engagement letter) to BCAP.
Additional instructions/notes: N/A