Meeting Type: BCC Regular Meeting
Meeting Date: 6/7/2022
Item Status: New
From: Wanda Gautney, Purchasing Director
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Competitive Bid #WG22-34 - Provision for Rental of Solar Powered Portable Message Signs for the Baldwin County Commission
Recommendation
STAFF RECOMMENDATION
Recommendation
Award the bid to the lowest responsible bidder who met all the specifications, C & H Construction Services, LLC, for the Provision for Rental of Solar Powered Portable Message Signs as per the attached Award Listing.
End
BACKGROUND INFORMATION
Previous Commission action/date:
04/19/2022: 1) Approved the specifications and authorized the Purchasing Manager to place a competitive bid for the Provision for Rental of Solar Powered Portable Message Signs; and 2) Further, authorized the Chairman/Purchasing Division Commissioner for the Baldwin County Commission to approve any necessary addendums or clarifications if required after the bid is advertised.
Background: Bids were opened in the Purchasing Conference Room on May 9, 2022, at 2:00 P.M. Two (2) bids were received. The lowest bidder, Herc Rentals, Inc., had an exception to the bid specifications. Herc Rentals states that delivery is subject to quantity and acceptance of PO due to availability of units at the time of the order. The portable message signs will be used during a declared emergency event and are needed at the time they are ordered. The next bidder, who had no exceptions to the bid specifications was C & H Construction Services, LLC. Staff recommends awarding the bid to the lowest responsible bidder who met all the specifications, C & H Construction Services, LLC.
FINANCIAL IMPACT
Total cost of recommendation: Variable
Budget line item(s) to be used: Various Department Budgets
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 6/07/2022
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Bidders
Additional instructions/notes: N/A