Meeting Type: BCC Regular Meeting
Meeting Date: 6/7/2022
Item Status: New
From: Wanda Gautney, Purchasing Director/Joey Nunnally, County Engineer/Nicholas Gray, Watermark Design Group, LLC
Submitted by: Wanda Gautney, Purchasing Director
______________________________________________________________________
ITEM TITLE
Title
Construction of Baldwin County Highway Maintenance Facility (Area 100) Located in Bay Minette, Alabama for the Baldwin County Commission
Recommendation
STAFF RECOMMENDATION
Recommendation
Take the following actions:
1) Approve Change Order #2 in the deduct amount of ($13,758.00) with Fitzgerald Construction, LLC, on the construction of the Baldwin County Highway Maintenance Facility (Area 100) located in Bay Minette, Alabama, and authorize the Chairman to execute the Change Order.
2) Authorize the Chairman to execute the Certificate of Substantial Completion on the construction of the new Baldwin County Highway Maintenance Facility (Area 100) located in Bay Minette, Alabama.
End
BACKGROUND INFORMATION
Previous Commission action/date: See GENERAL BACKGROUND below
Background: The Architect, Nicholas Gray, is submitting for Commission approval Change Order #2 in the deduct amount of ($13,758.00) and the Certificate of Substantial Completion on the construction of the Baldwin County Highway Maintenance Facility (Area 100). This change order will decrease the contract price by ($13,728.00) and increase the construction time by fourteen (14) calendar days because of delays that the General Contractor experienced by the local Power provider (Alabama Power) getting the Facility’s primary power installed. The new construction time is 334 calendar days. This change order is for a change to adjust concrete aprons outside the service bays, additional structural studs at column line #3 and several credits as listed in the attached breakdown.
The original construction cost was $2,007,700.00. Including Change Order #1 and Change Order #2 the new construction cost will be $2,037,074.00.
GENERAL BACKGROUND:
03/17/2020: Approved the attached AIA Contract for the architectural services with Watermark Design Group, LLC, for the design of a two (2) new Baldwin County Area 100 and Area 200 Highway Maintenance Facilities located in Bay Minette, and Silverhill, Alabama, in the amount of 6% of the construction cost for the new plus normal reimbursable expenses and authorize the Chairman to execute the Contracts.
07/07/2020: Authorized the Purchasing Director to advertise for the Pre-qualification of Contractors for the construction of two (2) new Baldwin County Highway Maintenance Buildings Located in Bay Minette, and Silverhill, Alabama.
08/18/2020: Rejected all fourteen (14) applications received due to incomplete proposals on the construction of two (2) new Baldwin County Highway Maintenance Buildings located in Bay Minette, and Silverhill, Alabama, projects; and 2) Authorized the Purchasing Director to re-advertise for the Pre-qualification of Contractors for the construction of two (2) new Baldwin County Highway Maintenance Buildings Located in Bay Minette, and Silverhill, Alabama.
11/03/2020: 1) Approved the following ten (10) pre-qualification applications on the Construction of Two (2) Highway Maintenance Buildings: Witherington Construction Corporation, Fitzgerald Construction, LLC, Thomas Industries, Inc. DBA Thomas Construction, White-Spunner Construction, Inc., Sycamore Construction, Inc., J T Harrison Construction Co., Inc., Parsco, LLC DBA Parsco Construction, LLC, Lord & Son Construction, Inc., Ben M Radcliff Contractor, Inc., and Eric Lazzari Construction, LLC; and 2) Rejected the applications of the following ten (10) applicants as non-qualified: The Highland Group, Bayshore Construction Co., Inc., D & B Builders, Inc., Stephens Construction and Concrete, Inc., PCI Support Services, LLC, Abuck Incorporated, G A West & Company, Inc., Gordon & Zakary, Inc., M W Rogers Construction Co., LLC, and Triptek Construction, LLC; and 3) Authorized the Purchasing Director and the Architect to bid the project.
04/06/2021: 1) Awarded the bid for the construction of the Baldwin County Highway Maintenance Facility (Area 100) located in Bay Minette to the lowest bidder, Fitzgerald Construction, LLC, as follows and authorize the Chairman to execute the Contract. Base Bid Amount: $2,023,147.00; Deduct Alternate #2: ($15,447.00) (Removal, Package, & Shipping of Metal Panels); TOTAL AMOUNT: $2,007,700.00
Construction Time: 240 calendar days; 2) Not awarding Add Alternate #1 (PEMB Storage Apparatus within the shop area.
11/02/2021: Approved Change Order #1 in the amount of $43,132.00 with Fitzgerald Construction, LLC, on the construction of the Baldwin County Highway Maintenance Facility (Area 100) located in Bay Minette, Alabama, and authorized the Chairman to execute the Change Order.
FINANCIAL IMPACT
Total cost of recommendation: Deduct Amount of ($13,758.00)
Budget line item(s) to be used: 11153111.55240
If this is not a budgeted expenditure, does the recommendation create a need for funding? N/A
LEGAL IMPACT
Is legal review necessary for this staff recommendation and related documents?
N/A
Reviewed/approved by: N/A
Additional comments: N/A
ADVERTISING REQUIREMENTS
Is advertising required for this recommendation? N/A
If the proof of publication affidavit is not attached, list the reason: N/A
FOLLOW UP IMPLEMENTATION
For time-sensitive follow up, select deadline date for follow up: 6/07/2022
Individual(s) responsible for follow up: Wanda Gautney, Purchasing Director
Action required (list contact persons/addresses if documents are to be mailed or emailed): Letter to Contractor
Additional instructions/notes: N/A